Railway Ops Admin Coordinator – Mechanical Services

Strasburg Railroad; Strasburg Township (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Disability insurance (short-term &

Railroad Retirement pension

Paid time off and holidays

Complimentary ride passes

Job summary

Strasburg Rail Road is seeking an Administrative Coordinator for Mechanical Services & Railway Operations to manage administrative, purchasing, and ERP work behind active projects. You'll free estimators, project managers, and artisans to focus on execution while we train you on railroad terminology and operations.

You will support multiple departments, maintain documentation, and ensure timely progress through setup, procurement, reporting, and closeout processes in a fast-paced, on-site

Qualifications

• Strong organizational skills and careful attention to detail.
• Ability to juggle multiple projects, priorities, and deadlines.
• Strong computer and data-entry skills, including proficiency in Microsoft Excel, Word, and Outlook.
• Clear written and verbal communication, plus a professional, team-oriented approach.
• Ability to follow purchasing authorities, approval processes, and financial controls.
• Discretion with confidential company, customer, and financial information.
• Interest in learning the basics of railroad mechanical work, freight, and railway operations.

Responsibilities

• Support Mechanical Services contract projects from setup through closeout.
• Turn approved estimates, material requirements, and project information into accurate project, customer, and purchasing records in NetSuite.
• Prepare purchase orders and purchasing documentation based on approved requirements and specifications.
• Prepare project reports and compile billing support documentation for Finance.
• Assist with contract and change-order administration, including preparing, routing, tracking, and filing documents.
• Follow up on outstanding items so paperwork never holds up a project, purchase, report, or invoice.
• Provide data entry, recordkeeping, and reporting support for the Freight, Mechanical, and Railway Departments

Skills

Organizational skills

Multitasking

Data entry

Excel

Word

Outlook

Communication

Purchasing controls

Discretion (confidential information)

Railroad basics interest

Education

Business/Accounting degree or higher

Tools

NetSuite

ERP software

CRM

Project management software

Job description

Strasburg Rail Road is seeking an Administrative Coordinator for Mechanical Services & Railway Operations to manage administrative, purchasing, and ERP work behind active projects. You'll free estimators, project managers, and artisans to focus on execution while we train you on railroad terminology and operations.

You will support multiple departments, maintain documentation, and ensure timely progress through setup, procurement, reporting, and closeout processes in a fast-paced, on-site