Operations Coordinator

RailWorks Corporation; City of Syracuse (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

RailWorks Corporation in Syracuse, NY is seeking an Operations Coordinator to work with management, field and finance teams, ensuring materials, services and equipment are recorded and acquired per guidelines and delivered on schedule.

You will handle purchasing duties, supplier management, inventory control and reconciliation with Corporate AP, supporting month-end close and maintaining accurate logs to boost project efficiency.

Qualifications

• Minimum of 2 years purchasing experience in a construction-related industry.
• Ability to calculate discounts, interest, proportions, percentages, area, circumference and volume.
• Ability to apply basic algebra and geometry concepts.
• Ability to multi-task and prioritize competing demands within time constraints.
• Develop strong professional supplier relationships and negotiate effectively.
• Experience with ERP inventory systems; JDE knowledge is a plus.
• Proficiency in Microsoft Excel and other MS Office applications.

Responsibilities

• Serve as main contact between suppliers, project teams, field staff and finance.
• Enter purchase orders accurately and on time.
• Request bids from vendors to secure competitive pricing.
• Track project material status and update delivery schedules.
• Verify deliveries and match materials to orders.
• Support month-end close by verifying open purchase orders and receipts.
• Oversee yard operations and manage daily yard activities.
• Coordinate equipment transfers and major acquisitions with leadership.

Skills

Purchasing experience

Negotiation skills

Communication skills

Multi-tasking

Supplier relationships

ERP experience

Excel proficiency

Tools

ERP inventory systems

JDE

Job description

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RailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

Compensation

$50000 - $60000 / year

Position Summary

TheOperations Coordinatorwill work closely with management, field and finance teams to ensure that all materials/services/equipment needed for projects and inventory are recorded and acquired according to company guidelines and are delivered on schedule.

Primary/Essential Responsibilities and Duties

• Serve as the main contact between suppliers, project teams, field staff, and finance.
• Handle purchase requests promptly, ensuring all order details meet project needs.
• Enter purchase orders accurately and on time.
• Request bids from vendors to secure competitive pricing for materials and equipment.
• Build and maintain strong relationships with vendors and suppliers.
• Issue materials to projects and record transactions in the accounting system.
• Supervise yard staff and manage daily yard operations.
• Track project material status and update delivery schedules.
• Verify deliveries and match materials received to orders.
• Work with Corporate AP to resolve purchase order and invoice issues.
• Maintain accurate inventory records and material logs.
• Support month-end close by verifying open purchase orders and receipts.
• Help resolve invoice and PO discrepancies.
• Keep organized records and files.
• Oversee or assist with unloading delivery trucks.
• Manage equipment purchases, disposals, and major acquisitions with RailWorks leadership.
• Request equipment quotes and create purchase orders as needed.
• Review equipment and fleet usage to improve efficiency.
• Monitor fuel reports and investigate any irregularities.
• Check driving behavior reports and notify management of issues.
• Track vehicle registrations, inspections, and distribute insurance cards.
• Coordinate equipment transfers and sharing between field locations.

Required Skills and Qualifications

• A minimum of 2 years purchasing experience in a construction-related industry.
• Working knowledge with communication equipment, electronic components and custom panel builds a plus
• Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to multi-task and prioritize competing demands/requests within given time constraints.
• Ability to develop strong professional supplier relationships.
• Exceptional negotiating skills and communication skills.
• Experience working in ERP inventory Systems. Knowledge of JDE, a plus.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Physical Requirements and Working Conditions

• Works in an office and field environment.
• Frequently sits for long periods of time.
• Will occasionally require use of hands to evaluate tactile properties of procured materials.
• Frequently speaks, reads, writes, and uses a computer keyboard.
• May require occasional standing, walking, lifting, stooping, or bending.
• Available to deal with after-hours emergencies and call outs
• Travel required approximately 5 percent of the time

Company Overview

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

RailWorks is North America's leading rail maintenance and infrastructure solutions provider. With over 100 years of experience, our geographic footprint enables us to quickly serve our customers and provides ample opportunities for our employees to grow their careers within the company. We take on challenging projects every day and our success relies on a collaborative, safe, and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance.

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual's sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.