Administrative Coordinator – Public Service

DelDOT; Georgetown, Northern (DE, KY); Hybrid; USD 35,000 - 52,000; Part time

Benefits offered by this job

Casual/Seasonal

Job summary

DHSS in Delaware seeks an entry-level Administrative Specialist to provide office and program support, develop reports, manage communications, and coordinate meetings. The role involves data entry, document processing, and ensuring records align with retention schedules.

The position focuses on delivering reliable customer service to internal teams and the public while applying agency policies, procedures, and standards in daily tasks.

Qualifications

• One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling mail, answering phones, directing calls and messages, or maintaining files and supplies.
• One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Six months’ experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• Possession of an Associate’s degree or higher.

Responsibilities

• Coordinates administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members.
• Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
• Orders and maintains office supplies and equipment.
• Plans and coordinates meetings, hearings, or conferences and makes travel arrangements.
• May approve or recommend approval/denial of requests/information within established standards and guidelines.

Skills

Communication skills

Interpersonal skills

Time management

Education

Associate degree or higher

Tools

Microsoft Office

Database software

Job description

DHSS in Delaware seeks an entry-level Administrative Specialist to provide office and program support, develop reports, manage communications, and coordinate meetings. The role involves data entry, document processing, and ensuring records align with retention schedules.

The position focuses on delivering reliable customer service to internal teams and the public while applying agency policies, procedures, and standards in daily tasks.