Administrative Associate - Psychiatry Administration

Penn State Health; Hershey (PA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

75% Penn State tuition discount

Total Rewards Program

Tuition reimbursement

Job summary

Penn State Health - Hershey Medical Center is seeking an Administrative Associate to provide advanced administrative and secretarial support to the Psychiatry Administration leadership and team. The role involves managing calendars, coordinating meetings, and assisting with recruitment, onboarding, and offboarding activities.

You will prepare agendas, minutes, reports, and presentations, maintain spreadsheets, and help improve departmental workflows.

Qualifications

• High School Diploma or GED required.
• 3 years related experience required.
• Advanced functionality in computer software with strong office support skills.
• Ability to independently lead and manage projects and carry out complex or sensitive assignments.
• Must excel in written and verbal communication skills.
• High level of confidentiality required.
• Preferred Microsoft Word/Excel/PowerPoint proficiency.

Responsibilities

• Provide advanced administrative and secretarial support to departmental leadership, faculty, physicians, and APPs.
• Manage multiple calendars and priorities for Division Chiefs, Vice Chairs, and faculty.
• Support physician and APP recruitment, onboarding, and offboarding activities.
• Prepare meeting agendas, minutes, correspondence, reports, presentations, and tracking tools.
• Process expense reimbursements and CV updates; assist with Activity Insight maintenance.
• Develop and maintain spreadsheets and databases to support departmental operations; escalate issues as needed.

Skills

Written and verbal communication

Confidentiality

Project leadership

Office software proficiency

Education

High School Diploma or GED

Post-secondary education or equivalent knowledge

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Associate - Psychiatry Administration

Invest in Your Future and Theirs: Full-time Milton S. Hershey Medical Center employees receive a 75% Penn State tuition discount for themselves and eligible dependents through the Grant-in-Aid program.

Penn State Health -Hershey Medical Center

Responsible for providing advanced administrative and secretarial support to departmental leadership, faculty, physicians, and advanced practice providers (APPs). Performs a broad range of complex, non-routine duties requiring independent judgment, discretion, and interpretation of policies, procedures, and regulations. Manages multiple calendars and priorities for Division Chiefs, Vice Chairs, and faculty; supports physician and APP recruitment, onboarding, and offboarding activities; prepares meeting agendas, minutes, correspondence, reports, presentations, and tracking tools; processes expense reimbursements; assists with curriculum vitae (CV) updates and Activity Insight maintenance; assists with departmental lectures, meetings, events, and special projects; develops and maintains spreadsheets and databases to support departmental operations; researches and resolves administrative issues, communicating sensitive information appropriately and escalating concerns when necessary; collaborates across departments to coordinate workflow, improve processes, and support strategic initiatives; and performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED required.
• Post high school education/training or equivalent knowledge required. 3 years related experience required.
• Advanced functionality and application in computer software with strong application of office support functions required.
• Ability to independently lead and manage projects and carry out complex or sensitive assignments required.
• Must excel in written and verbal communication skills.
• High level of confidentiality required.

Preferred Microsoft Proficiency Level: Word: Intermediate; Excel: Intermediate; PowerPoint: Intermediate.

WHY PENN STATE HEALTH?

Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.

Be Well, Be Balanced, Be Secured, Be Rewarded, Be Supported

Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:

• Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).
• Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.
• Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.
• Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.
• Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?

Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth.

YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.

This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.

Penn State Health is an Equal Opportunity Employerand does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.