Administrative Coordinator - Projects

Placements24; United States; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Medical and retirement benefits

Generous leave policy

Job summary

Placements24 is seeking an efficient Administrative Coordinator to support the Project Management office. Based in Queenstown with hybrid work options, you will manage schedules, documentation, and communication flow to ensure smooth project execution.

You will assist project managers with resource scheduling, budget tracking, and progress reporting, while maintaining up-to-date PM databases and ensuring data accuracy across projects.

Qualifications

• Proven experience as an Administrative Coordinator, preferably with project management exposure.
• Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, Asana).
• Exceptional organizational and time‑management skills, with the ability to manage multiple priorities.
• Strong communication and interpersonal skills, with the ability to liaise effectively.
• Meticulous attention to detail and a commitment to delivering high-quality work.

Responsibilities

• Provide administrative support for project lifecycle management, including planning, execution, and closure.
• Coordinate project meetings, prepare agendas, take minutes, and track action items.
• Manage project documentation, ensuring all files are current, organized, and accessible.
• Assist project managers with resource scheduling, budget tracking, and progress reporting.
• Facilitate communication between project team members, stakeholders, and external parties.
• Maintain project management databases and reporting tools, ensuring data accuracy.

Skills

Administrative coordination

Microsoft Office Suite

Project management software

Organizational skills

Communication skills

Tools

MS Project

Asana

Job description

About the Role

Our client is seeking an efficient and organized Administrative Coordinator to support their Project Management office in Queenstown. This role is critical for ensuring the smooth execution and management of various projects, requiring a proactive approach and excellent coordination skills. You will be responsible for providing comprehensive administrative support to project managers and teams, managing schedules, documentation, and communication flow. The ideal candidate is detail-oriented, possesses strong multitasking abilities, and thrives in a dynamic project environment. This is a valuable opportunity to contribute to the successful delivery of key initiatives within the organization and further develop your project administration expertise.

Key Responsibilities

• Provide administrative support for project lifecycle management, including planning, execution, and closure.
• Coordinate project meetings, prepare agendas, take minutes, and track action items.
• Manage project documentation, ensuring all files are current, organized, and accessible.
• Assist project managers with resource scheduling, budget tracking, and progress reporting.
• Facilitate communication between project team members, stakeholders, and external parties.
• Maintain project management databases and reporting tools, ensuring data accuracy.

Requirements

• Proven experience as an Administrative Coordinator, preferably with project management exposure.
• Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, Asana).
• Exceptional organizational and time‑management skills, with the ability to manage multiple priorities.
• Strong communication and interpersonal skills, with the ability to liaise effectively.
• Meticulous attention to detail and a commitment to delivering high-quality work.

Benefits

• Competitive salary and potential for project-based bonuses.
• Comprehensive medical and retirement benefits.
• Generous annual and sick leave policies.
• Opportunities for professional development and project management training.
• Hybrid work model offering flexibility and work‑life balance.