Administrative Coordinator: Payments, Data & Customer Care

Valley Tree Care LLC; Phoenix (AZ); Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Paid Time Off

Medical Insurance

401k

Job summary

Fleet Glass Services, Inc. is seeking a detail-oriented office assistant in Phoenix, AZ. The role focuses on data entry, invoice support, and customer communication, with a schedule Monday through Friday, 8:00 AM to 4:30 PM.

Compensation ranges from $19.00 to $21.00 per hour based on experience, with benefits including PTO, medical insurance, and a 401(k). Primary duties include daily CRM data entry from route sheets, processing invoices, taking payments, and assisting the sales team with

Qualifications

• High school diploma or equivalent.
• Experience with data entry.
• Experience with QuickBooks is a plus.

Responsibilities

• Daily reporting and data entry from Sales and Fulfillment route sheets into CRM system.
• Assisting sales department with invoice building.
• Send invoices and take payments from customers.
• Accounts Receivable: Call to collect past due balances.
• Restocking and order items or running errands for the office.
• Pickup mail from post office.
• Scan applicable mail to Google Drive and distribute as needed.
• Check department email and respond to customers accordingly.
• Onboard and offboard employees into various systems.

Skills

Data entry

Education

High School Diploma

Tools

QuickBooks

Job description

We are a tight knit, family owned company with 3 generations and 27 years of experience in the Tree Care industry. We believe strongly in investing in our culture and team members as we strive to revolutionize our industry with exceptional and innovative services! Apply today!

About the position:

Compensation: $19.00 - $21.00 per hour, based on experience

Responsibilities:

• Daily reporting and data entry from Sales and Fulfillment route sheets into CRM system
• Assisting sales department with invoice building
• Send invoices and take payments from customers
• Accounts Receivable: Call to collect past due balances
• Restocking and order items or running errands for the office
• Pickup mail from post office
• Scan applicable mail to Google Drive and distribute as needed
• Check department email and respond to customers accordingly
• Onboard and offboard employees into various systems

Requirements:

• High school diploma or equivalent
• Experience with data entry
• Experience with QuickBooks is a plus, but not required
• Monday - Friday, starting at 8:00AM - 4:30PM
• Qualities: organized, professional, task-oriented, detail-oriented, reliable, has the ability to multi-task and self driven with a strong work ethic.
• Generally able to communicate clearly and effectively with customers
• Paid Time Off
• Medical Insurance
• 401k

The pay range for this role is: