Administrative Coordinator (Partial Remote) - ITS-Support Admin

The University of Texas Medical Branch; Galveston (TX); Hybrid; USD 60,000 - 65,000; Full time

Job summary

The University of Texas Medical Branch is seeking a professional to provide guidance, supervision, and coordination in the administrative duties of a department in UTMB Health. This role supports planning, budgeting, procurement, and policy interpretation to help the department run efficiently.

Primary duties include organizing administrative tasks, participating in budget development, coordinating equipment and supplies procurement, and ensuring compliance with internal controls and applicable

Qualifications

• Bachelor's degree or equivalent and two years of relevant experience.
• Ability to supervise or provide guidance in administrative tasks.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable.
• Establishes and attains goals and objectives; conducts special projects and reports.
• Maintains internal controls for the department and performs related duties.

Skills

Calendar management

Travel reimbursements

Meetings coordination

Inventory coordination

Procurement / purchasing

Phone coverage

Multitasking

Education

Bachelor's degree or equivalent

Job description

Minimum Qualifications

Bachelor's degree or equivalent and two years of experience.

Minimum Qualifications

Bachelor's degree or equivalent and two years of experience.

Preferred Qualifications

Senior-level support experience highly desirable.

Job Summary

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties

• Plans, organizes, and coordinates administrative duties.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable. Assists the administrator in
• establishing and attaining goals and objectives. Conducts special projects and reports.
• Adheres to internal controls established for the department. Performs related duties as required.

Knowledge/Skills/Abilities

• Calendar management
• Processing travel and expense reimbursements
• Coordinating and setting up business meetings and/or lunch business meetings
• Managing annual inventory coordination
• Ordering and purchasing supplies
• Phone coverage for the office
• Able to multitask and prioritize duties

Salary Range

$60,000.00 to $65,000.00 annually; actual salary commensurate with experience.

Work Schedule

Partial Remote, onsite as needed. Monday through Friday, 8 am to 5 pm, 7:30 am to 4:30 pm, or 7 am to 4 pm (TBD) and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0113 - Administration Bldg

Job

Information TechnologyRegular

Shift

Standard

Employee Status

Supervisor

Job Level

Day Shift

Job Posting

Sep 2, 2026, 4:51:35 PM