Administrative Coordinator (Partial Remote) - ITS-Support Admin

Socket.dev; Galveston (TX); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Socket.dev seeks an organized administrator to provide guidance, supervision, and coordination in the department's administrative duties. The role requires a bachelor's degree or equivalent and two years of experience, with senior-level support experience being highly desirable.

Responsibilities include planning and coordinating administrative tasks, budgeting participation, and managing equipment procurement.

Qualifications

• Bachelor's degree or equivalent and two years of experience.
• Senior-level support experience desirable.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable. Assists administrator in establishing and attaining goals and objectives. Conducts special projects and reports.
• Adheres to internal controls established for department. Performs related duties as required.

Skills

Calendar management

Expense reimbursements

Meeting coordination

Inventory coordination

Purchasing supplies

Phone coverage

Multitasking

Education

Bachelor's degree or equivalent

Job description

Minimum Qualifications:

Bachelor's degree or equivalent and two years of experience.

Preferred Qualifications:

Senior-level support experience highly desirable.

Job Summary:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.


• Participates in departmental budget planning and development.


• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.


• Interprets rules, regulations, and policies and executes as applicable. Assists administrator in establishing and attaining goals and objectives. Conducts special projects and reports.


• Adheres to internal controls established for department. Performs related duties as required.

Knowledge/Skills/Abilities:

• Calendar management


• Processing travel and expense reimbursements


• Coordinating and setting up business meetings and/or lunch business meetings


• Managing annual inventory coordination


• Ordering and purchasing supplies


• Phone coverage for the office


• Able to multitask and prioritize duties

Salary Range:

$60,000.00 to $65,000.00 annually, actual salary commensurate with experience.

Work Schedule:

Partial Remote, onsite as needed. Monday through Friday, 8 am to 5 pm, 7:30 am to 4:30 pm, or 7 am to 4 pm (TBD) and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.