Administrative Coordinator (Partial Remote) – ITS-Support Admin

UTMB Health; Galveston (TX); Hybrid; USD 60,000 - 65,000; Full time

Job summary

UTMB Health in Galveston, TX, seeks an experienced administrator to guide, supervise, and coordinate department duties. The role focuses on organizing administrative tasks and supporting budget planning within a healthcare setting.

The candidate should have a Bachelor’s degree (or equivalent) with at least two years of related experience; senior-level support experience is highly desirable. This position involves coordinating procurement and managing multiple responsibilities in a partial

Qualifications

• Bachelor’s degree or equivalent and two years of experience.
• Senior-level support experience highly desirable.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable. Assists administrator in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Adheres to internal controls established for department. Performs related duties as required.

Education

Bachelor's degree or equivalent

Job description

Minimum Qualifications:

Bachelor’s degree or equivalent and two years of experience.

Preferred Qualifications:

Senior-level support experience highly desirable.

Job Summary:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.

• Participates in departmental budget planning and development.

• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.

• Interprets rules, regulations, and policies and executes as applicable. Assists administrator in

• establishing and attaining goals and objectives. Conducts special projects and reports.

• Adheres to internal controls established for department. Performs related duties as required.

Knowledge/Skills/Abilities:

• Calendar management

• Processing travel and expense reimbursements

• Coordinating and setting up business meetings and/or lunch business meetings

• Managing annual inventory coordination

• Ordering and purchasing supplies

• Phone coverage for the office

• Able to multitask and prioritize duties

Salary Range:

$60,000.00 to $65,000.00 annually, actual salary commensurate with experience.

Work Schedule:

Partial Remote, onsite as needed. Monday through Friday, 8 am to 5 pm, 7:30 am to 4:30 pm, or 7 am to 4 pm (TBD) and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation