Administrative Coordinator - Parks and Recreation

City of Cape Girardeau; Cape Girardeau (MO); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Bi-weekly pay periods

Thirteen paid holidays per year

Vacation; sick leave; personal leave

Job summary

The City of Cape Girardeau seeks an administrative professional to provide key customer service, clerical and technical support for the Parks and Recreation Department. You will assist with budgeting, reporting, correspondence, and the oversight of department projects and events.

You will collaborate with Finance, manage records securely, and support boards and committees. The role requires strong organizational skills and the ability to handle sensitive information with discretion.

Qualifications

• Knowledge of professional business office management practices and procedures.
• Knowledge of accounts receivable/payable and general accounting techniques.
• Exhibits a commitment to a positive customer service culture and skill in interpersonal communication.
• Skill in organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Skill in the use of computers, various and specialized software programs, and other standard office equipment.
• Skill in recording and composing minutes and correspondence.
• Skill in oral and written communication.

Responsibilities

• Provides administrative, customer service and technical support for the Parks and Recreation Department and all divisions, including budgeting, reports and procurement.
• Works with Finance on budgeting compliance, cash handling and account balances.
• Troubleshoots computer hardware/software issues and supports department staff.
• Maintains confidential records and backup for other administrative positions.
• Assists in department initiatives and special projects including grants, funds and events.
• Takes minutes and supports boards and committees with documentation.
• Supports customer service in person and via calls/emails.
• Assists with events and activities outside normal hours.
• Performs related duties as assigned.

Skills

Organizing work

Interpersonal communication

Oral and written communication

Customer service

Office equipment

Minutes and correspondence

Education

High school diploma or equivalent

Tools

Office software

Job description

POSITION TYPE:

Hourly, Non-Exempt

JOB SUMMARY:

This position provides key customer service, administrative and technical support to department operations and executes departmental projects.

MAJOR DUTIES:

• Provides administrative, customer service and technical support for the Parks and Recreation Department and all divisions. Prepares correspondence, renews memberships and licensing within the department; prepares reports, updates and oversees budget and accounting detail, including notices, bid and procurement requisitions and receiving’s, budget transfers, and assists in accounting aspects department wide.
• Works closely with staff and our City’s Finance Department on compliance to City accepted budgeting and financial practices. Provides assistance to department staff regarding account balances, payables and receivables. Creates and provides for the general oversight of cash handling processes within the department and ensures best practices are being communicated and adhered.
• Provides for the successful integration and operation of general and technical hardware/software applications within the Department.. Is knowledgeable about all computer operations and can trouble shoot staff issues effectively.
• Handles sensitive information in a confidential and professional manner according to City Policies and Procedures. Provides for secure and accurate record keeping both electronic and paper file systems. Provides back up to other administrative positions as necessary.
• Executes general and specific administrative initiatives and support including special project assistance to Department Director and Division leaders including oversight and accounting of construction projects (Special Taxes, Grants or other funds), Special Events, Foundation and partnership programs.
• Communicates effectively with citizens, board members, sponsors and other agencies. Takes minutes, prepares documents/reports, and provides overall administrative support for various boards and committees.
• Supports customer service functions of the Parks and Recreation Administrative Office by meeting and greeting customers, answering questions and inquiries, offering assistance and answering incoming citizen calls and e-mails.
• Provides assistance for department conducted events and activities as requested that may require work outside of normal business hours.
• Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of professional business office management practices and procedures.
• Knowledge of accounts receivable/payable and general accounting techniques.
• Exhibits a commitment to a positive customer service culture and skill in interpersonalcommunication.
• Skill in organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Skill in the use of computers, various and specialized software programs, and other standard office equipment.
• Skill in recording and composing minutes and correspondence.
• Skill in oral and written communication.

MINIMUM QUALIFICATIONS:

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills in office management and administrative principles.
• Sufficient experience to understand the basic principles relevant to the major duties of the position related to the Cape Girardeau Parks and Recreation Department to make well-informed, mission related decisions.
• Must possess a minimum of a high school diploma or equivalent.

Salary per hour $19.14, plus a generous benefit package.

• Bi-weekly pay periods.
• Thirteenpaid holidays per year.
• 96 hours of vacation – accrued throughout the year.
• 96 hours of sick leave – accrued throughout the year.
• 2 days of personal leave per fiscal year. Must be employed on July 1 of the fiscal year to receive.
• City paid monthly premiums for health and dental insurance – Employee only.
• City paid monthly life insurance for employee only (1 times annual salary up to $50,000).
• Optional group term life insurance purchased at employee’s expense.
• Optional vision insurance purchased at employee’s expense.
• Voluntary deferred compensation plan – not matched by the City.
• Retirement (LAGERS) paid by the City.Missouri LAGERS – A Secure Retirement for All (molagers.org).
• Total compensation value (Hourly starting rate plus benefits value) for this position is $27hourly.

Before final appointment, successful applicant will be required to successfully complete a drug test and background investigation.

The City of Cape Girardeau reserves the right to notify only those individuals selected for an interview as to the status of their application for employment. EOE/ADA/M/F/V