Parks and Recreation Coordinator

The City of Cooper City; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

The City of Cooper City is seeking an experienced Parks and Recreation Coordinator to oversee daily operations, plan diverse programs, events, and activities for all ages, and ensure safety of facilities and patrons.

The role requires an associate degree, 3+ years in the field with supervisory experience, strong knowledge of budget operations and recreation software, and the ability to work flexible hours including evenings and weekends.

Qualifications

• Associates’ degree or equivalent; 3+ years in parks and recreation or related field.
• At least 1 year of supervisory experience preferred.
• Valid Florida driver’s license by date of hire.
• First Aid and CPR certification within 6 months.
• Level 2 background screening required.

Responsibilities

• Coordinate planning and supervision of department programs, facilities, and events.
• Develop goals, policies, and procedures for department.
• Prepare reports and manage budgets.
• Ensure safety of facilities, staff, and patrons.
• Interact with volunteers and community groups.

Skills

Microsoft Office

Recreation Software

Budgeting

Safety Regulations

Parks & Recreation

Customer Service

Supervisory Experience

Communication Skills

Education

Associates’ degree

Tools

Budget Software

Job description

JOB SUMMARY

Provides professional work in coordinating the daily operations of the Parks and Recreation Department. Work involves planning, developing, and implementing diversified recreational programs, events, and activities suited to the needs of the participants. Responsible for the program development and management of specified programs and operations. Develops programs, events, and instructional trainings for the Department users and staff. Ensures the safety of related facilities, staff, and patrons. Work is performed under administrative supervision.

ESSENTIAL JOB FUNCTIONS (examples, not all-inclusive)

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Coordinates the planning, organizing, implementing, and supervising of the department’s programs, facilities, events, and activities for all ages.
• Assists in the development, recommendation, and implementation of goals, objectives, policies, procedures, and work standards of the Department.
• Performs duties and functions of subordinate staff in the event they are not able to do so.
• Adheres to all state health and safety standards and policies.
• Coordinates with staff in carrying out department-related activities, programs, and events.
• Works with volunteer groups and individuals.
• Prepares periodic reports and makes recommendations applicable to Department operations.
• Assigns, directs and supervises duties and workloads of assigned staff, including selecting/hiring, monitoring, training, scheduling, disciplining, and performance evaluations.
• Assists in the preparation and monitoring of Department budget and related expenditures, as assigned.
• Reviews and recommends fees and charges for facilities, programs, and services.
• Prepares and maintains records and files associated with Department operations and activity programs, including program registrations, instructor contracts, facility rental leases, activity fee collection, deposit logs, employee timecards, etc.
• Ensures program flyers, brochures, newsletters, and program/event website are updated regularly.
• Responds to inquiries and concerns regarding departmental activities.
• Greets and responds to the patrons and visitors of the Parks and Recreation Department.
• Interacts and communicates with a variety of groups and individuals.
• Assists with the planning, organization, and implementation of Citywide programs and special events.
• Maintains and oversees sensitive documents and programs for the Department.
• Inspects and replenishes safety or program equipment as needed.
• Performs public relations functions between the City, agencies, and advisory groups.
• Serves as a member or liaison to various committees and advisory boards. Attends meetings and conferences; represents the City to the public on department-related matters.
• Works a variable schedule outside of standard business hours, including morning, evening, weekends, and holidays.
• Attends and continues professional trainings and conferences to further education and be up-to-date with industry trends.
• Collects fees for programs, facilities, and events.
• Assists in soliciting and collecting donations/sponsorship for the Department.
• Assist in emergency management preparations and operations.
• Maintains records of work performed.
• Performs other duties as directed.

QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Associates’ degree or equivalent. A minimum of three (3) years of experience in a related field or an equivalent combination of education, training, and experience. A minimum of one (1) year supervisory experience in the Parks and Recreation or related field is preferred. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field may substitute on a year-for-year basis for one year of the required experience or education. Possess or be able to obtain a valid State of Florida driver’s license by the date of hire.

Must be able to obtain First Aid and CPR Certification within six (6) months of employment.

Employees in the Parks and Recreation Department are required to satisfy a Level 2 screening process.

KNOWLEDGE, SKILLS, AND ABILITY:

• Knowledge of Microsoft Office Products (Word, Outlook, Excel, etc.).
• Knowledge in Recreation Computer Software.
• Knowledge of budget operations.
• Knowledge of Safety Regulations.
• Knowledge of Parks and Recreation fundamentals for diverse participants.
• Skill in providing excellent customer service.
• Ability to direct and supervise subordinates in the Parks and Recreation Department.
• Ability to work indoors and outdoors for extended periods, especially during Special Events.
• Ability to multi-task while working with tight deadlines and shifting priorities.
• Ability to communicate effectively in written and oral form with various groups.
• Ability to maintain records and prepare reports on a timely basis.
• Ability to organize work for timely completion.
• Ability to work with minimal supervision and with a team.
• Ability to establish and maintain effective and cooperative working relationships.
• Ability to work a flexible work schedule, including evenings, weekends, and holidays.

PHYSICAL/MENTAL DEMANDS

Tasks involve the ability to exert moderate physical effort requiring considerable mobility in moving from one location to another in the performance of essential tasks. Involves various other intermittent physical activities that include, but may not necessarily be limited to, climbing, crawling, stooping, kneeling, and bending. Work may involve some lifting, carrying, pushing, or pulling objects and materials of light to moderate weight.

WORKING CONDITIONS

Tasks are regularly performed inside or outside with potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes, poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery or moving vehicles, vibrations, animals/wildlife, chemicals, oils, and other substances.

The City of Cooper City, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The above job description reflects the general information deemed necessary to convey the primary functions of the job and shall not be construed as a detailed description of all the work requirements inherent to the position.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.