Administration Analyst

City of LS; Lee's Summit (MO); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

12 paid holidays

2 personal days

Tuition reimbursement

Health, Dental, Vision, Life Insurance

Disability (Short & Long-Term)

Flexible Spending Accounts

Employee Assistance Program (EAP)

Missouri Retirement System (LAGERS)

Job summary

The City of LS is seeking an Administration Analyst within Parks Administration to manage administrative operations, budgeting, and financial transactions. The role acts as the primary contact for deposits, billing, travel, and personnel records, supporting department leadership and the Park Board.

Qualified candidates will have a Bachelor's in business/finance or related field and at least three years of relevant experience, plus notary certification or the ability to obtain it.

Qualifications

• Bachelor's degree required; equivalent work experience considered.

Responsibilities

• Reconcile daily deposits and assist LSPR Administrator as needed.
• Coordinate Park Board packets and related materials; post meetings as required by law.
• Coordinate travel for department and Park Board; handle related documentation.
• Coordinate and complete Administrative Division annual budget.
• Assist in hiring processes and staff onboarding/training.
• Maintain departmental files (electronic and physical).
• Handle membership/billing data, ACH files, refunds and debt collection as needed.
• Support payroll-related tasks and wage compliance.
• Provide front desk support and notary services as needed.
• Participate in special projects and prepare reports.

Skills

Budget management

Accounts payable

Notary coordination

Customer service

Meeting coordination

Education

Bachelor's degree in business administration/finance or related field

Notary Public certification (or ability to obtain)

Tools

Accounting software

Microsoft Excel

Banking systems

Job description

Administration Analyst### Administration AnalystApply: City Hall: Full time: Posted Yesterday: JR100349Lee's Summit Parks and Recreation is an accredited, gold medal award-winning agency with over 45 full-time professionals and over 300 seasonal and part-time staff who provide the Lee's Summit community with dozens of quality recreational opportunities. EOEEmployment at LSPR guarantees the opportunity to learn communication and organizational skills, professionalism, and civic responsibility while building outstanding personal and work relationships.Lee’s Summit Parks and Recreation is seeking qualified candidates for the position of Administration Analyst to join the dynamic team at Parks Administration. Under the general direction of the Management Analyst, the Administration Analyst provides administrative, financial and personnel support for the Parks and Recreation Department. The position is the Department’s first point of contact for bookkeeping, membership billing, travel and personnel records. It processes a high volume of transactions, including deposits, refunds, ACH billing, invoices and personnel paperwork. It also provides primary administrative support to Department leadership and the Park Board. Compensation & Benefits: Salary begins at $48,210 per year Enjoy great benefits including 12 paid holidays, two personal days, vacation time, sick time, tuition reimbursement, Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Missouri Retirement System (LAGERS) and many, many more! A complete list of benefits can be found at https://cityofls.net/careers/benefits**Job Scope:**No supervisory responsibility. Works independently within established City and Department policies, processes financial transactions approved by others, and refers exceptions to the supervisor. Responsible for coordinating and completing the Administrative Division’s annual budget and for notarizing documents for the Department. Works regularly with Department leadership, Park Board members, City departments, staff and the public. **Essential Duties and Responsibilities:****1.** Serves as the primary administrative operations personnel. Responsibilities include reconciling daily deposits and providing assistance to the LSPR Administrator, as needed.**2**. Provide primary administrative support for the Administrator of Parks and Recreation, Superintendent of Administration and the Parks and Recreation Board; coordinate preparation of monthly Park Board packets, Park Board Sub-committee packets and other Park Board materials. Public posting of meetings as required by law. Responsibilities include, but are not limited to, coordination of calendars and meetings, taking telephone calls and providing first line service for staff, typing, filing, preparing correspondence, etc.; assist with planning department gatherings, facility arrangements and catering; plan and confirm Youth Association quarterly meetings.**3.** Acts as the primary point of contact for travel and Professional Affiliation Coordination: arrange all travel for the department and Park Board members and complete all required documentation related to travel in accordance with City policy. This includes interpretation of a wide variety of travel information including, but not limited to, travel, school, course or seminar information, lodging and meals; reconcile travel in accordance with City policy and collect and/or pay out monies as due; maintain department travel files; coordinate and register appropriate staff and Board members with professional organizations and affiliates as appropriate, including, but not limited to MRPA and NRPA.**4.**Budget: Responsible for the coordination and completion of the Administrative Division annual budget.**5.**Human Resources: Assists with the coordination of the hiring process and orientation for new part time and full time employees. Assists in providing new and/or refresher training to all supervisors regarding onboarding rules and regulations. Monitors safety training compliance for all full time staff. Tracks completion of mid-year and annual evaluations for all staff.**6.** Responsible for assisting Administrative staff with maintenance of all Departmental files in an organized manner (electronic and physical). Membership, Activity, and Patron Service Coordination: entry and updates to banking information for membership flex billing; sending ACH prenotes periodically in preparation of scheduled monthly billings; running ACH file for scheduled monthly billing and responding to rejects by performing payment reversals, revoking passes, recording on tracking sheet and contacting patron for debt collection; handling returned checks; processing approved weekly patron refund requests as scheduled and directed.**7.** Provides assistance as needed with prevailing wage compliance and Park Board financial preparation.**8.**Participates in special projects including research, analysis, and preparation of reports.**9.** Serves as primary support for front desk functions as needed.**10.** Provides notary services for Department documents. **Minimum Qualifications:**1. Bachelor’s degree in business administration, computer science, finance, accounting, parks and recreation administration, or similar required; at the discretion of the Department, directly related work experience may be substituted for education at the rate of three years of directly related work experience per one year of education; and,2. Minimum three (3) years’ direct experience in business services or similar field required; and,3. Basic first aid, AED, and CPR certification or training required within three (3) months of hire.4. Certification as a Notary Public required, or ability to obtain Notary Public certification within one (1) year of date of hire.5. Certified Parks and Recreation Professional or equivalent certification preferred.