Administrative Coordinator — Owl Roofing

Owlroofing; Shoreview (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Owlroofing in Shoreview, MN is seeking an Administrative Coordinator to manage communications, job files, payments, and office tasks. This full-time, in-office role offers a chance to grow with a company committed to doing great work. Ideal candidates are organized, reliable, and possess strong communication skills. Success is defined by timely responses and accurate job financials. Join a supportive team that values appreciation and accountability.

Qualifications

• Prior experience in an administrative or office role.
• Reliability and consistency in tasks.
• Comfortable communicating clearly over the phone.

Responsibilities

• Answer and return all calls within 15 minutes.
• Maintain complete and organized job files.
• Collect checks from sales reps and deposit them.

Skills

Strong organization

Attention to detail

Clear communication

Multi-priority management

Job description

Shoreview, MN | Full-Time | In-Office

Owl Roofing is a growing residential roofing company in the Twin Cities. We're hiring an Administrative Coordinator to be the operational backbone of our office — someone organized, reliable, and genuinely invested in doing good work.

This is a new company with real opportunity. If you're hungry, detail-oriented, and the kind of person who follows through without being asked, there's a lot of room to grow here.

Schedule

• Monday–Friday, 9:00 AM – 5:00 PM in office
• Occasional flexibility for appointments
• Available for forwarded calls after hours until ~8:00 PM

Responsibilities:

Phone & Communication

• Answer and return all calls within 15 minutes (yes that’s intense, being overcommunicative and answering leads super quick is a part of our differentiation to other contractors)
• Route leads and customer requests to the right person
• Handle basic scheduling and after-hours forwarded calls

Job File Management

• Maintain complete, organized job files (digital and physical)
• Ensure every job has a contract, scope, and updated notes

Payments & Deposits

• Collect checks from sales reps and deposit them
• Apply payments accurately to the correct jobs

Job Costing

• Input material costs, labor, and invoices into each job
• Keep job financials current and accurate
• Help follow up on leads and estimates
• Make sure no lead or pending job goes untouched beyond 5 hours

Office Management

• Keep contracts, scopes, and paperwork stocked

Requirements

• Prior experience in an administrative or office role
• Strong organization and attention to detail
• Reliable and consistent — you do what you say you'll do
• Clear communicator, comfortable on the phone
• Able to manage multiple priorities without dropping the ball

Preferred (not required)

• Roofing or construction industry background

Success Looks Like

• All calls answered or returned within 15 minutes
• Job files complete and current at all times
• Payments deposited and applied without error
• No lead goes without follow-up beyond 5 hours
• Job costing entered consistently and accurately

• We Are Grateful — We call out what's working. We say thank you out loud. We don't rush past the good stuff.
• We Get It Right — We do the right thing even when it's hard. We fix it, not explain it.
• We Are Generous — We give more than expected, with time, effort, and attention. We leave people better than we found them.

What We're Really Looking For

Someone who cares. Someone who tries. This role doesn't require a perfect resume — it requires a person who shows up, pays attention, and wants to be part of building something worth being proud of. If that's you, we want to hear from you.