Secretary II - University Relations

University of Northern Iowa; Cedar Falls (IA); On-site; USD 39,000 - 41,000; Full time

Job summary

University of Northern Iowa is seeking an Administrative Support Specialist in Cedar Falls, IA. Under general supervision, you will coordinate departmental administrative operations for the Director and staff of the Office of University Relations.

Responsibilities include maintaining purchasing and invoice workflows, managing inventories and department mail, overseeing copier upkeep, supporting onboarding, calendars, and event tasks.

Qualifications

• Any combination of related clerical office experience and/or post high school clerical training equivalent to two years of full-time employment and includes the use of word processing.
• Word processing experience is required.

Responsibilities

• Coordinates departmental administrative operations for the Director and staff of the Office of University Relations.
• Maintains purchasing and invoice workflows.
• Maintains supplies/services and merchandise/equipment inventory.
• Manages inventory in departmental storage room.
• Oversees routine copier upkeep and maintenance contracts.
• Directs general phone/email inquiries to the appropriate staff member or department.
• Assists in onboarding of new employees and manages departmental calendars.
• Processes requests for name badges and display assets.
• Annually updates handbooks, plans and departmental lists.
• Coordinates intake and outflow of all departmental shipping and mail.

Job description

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Full Consideration Date

9/17/2026

Job Description

Under general supervision, provides administrative support for the Director and staff of the Office of University Relations by coordinating departmental administrative operations; maintains purchasing and invoice workflows; maintains supplies/services and merchandise/equipment inventory; manages inventory in departmental storage room; oversees routine copier upkeep and maintenance contract; directs general phone/email inquiries to the appropriate staff member or department; assists in the communication of periodic reviews and procedural matters to other department as necessary; assists in the onboarding of new employees and manages departmental calendars; processes requests for name badges and display assets; annually updates handbooks, plans and departmental lists; coordinates intake and outflow of all departmental shipping and mail; handles administrative/organizational tasks for select university events as required; and performs other related duties as assigned.

Minimum Eligibility Requirements

Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.

Position Details

• Job Category: Merit
• Type of Position: Regular
• Service Schedule: Calendar Year
• Work Schedule: Monday - Friday, 8:00 am to 4:30 pm
• Pay Gade: 8
• Starting Hourly Rate: $19.09

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

UNI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any status protected by federal and/or state law.

Campus Security & Crime Statistics, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, information on crime statistics for recent years, Public Safety personnel and programs, building access, reporting crimes, safety suggestions, and policies, programs, and services regarding alcohol, drugs, and sexual abuse, is available in the UNI Annual Security and Fire Report. A paper copy is available from the Department of Public Safety, 030 Gilchrist Hall, University of Northern Iowa, Cedar Falls, IA 50614. Department of Public Safety, 030 Gilchrist Hall, University of Northern Iowa, Cedar Falls, IA 50614.

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