Secretary II - University Relations

UNI; Cedar Falls (IA); On-site; USD 39,000 - 48,000; Full time

Job summary

The University of Northern Iowa in Cedar Falls, IA is seeking an Administrative Support Specialist to assist the Director and staff of the Office of University Relations. You will coordinate departmental operations, maintain purchasing and invoicing workflows, and manage inventory and storage.

This role includes onboarding new employees, handling inquiries, maintaining calendars, and supporting university events.

Qualifications

• Combination of clerical office experience and related education equivalent to two years of full-time work.
• Word processing experience is expected.

Responsibilities

• Coordinate departmental administrative operations for the Director and staff.
• Maintain purchasing and invoice workflows.
• Manage inventory of supplies, services, merchandise, and equipment.
• Oversee departmental storage room inventory.
• Direct routine copier upkeep and maintenance contracts.
• Handle inquiries by phone or email and route to staff.
• Assist onboarding of new employees and manage departmental calendars.
• Process name badge requests and display assets.
• Coordinate intake and outflow of departmental shipping and mail.
• Assist with university events and other duties as assigned.

Skills

Clerical experience

Word processing

Education

Two years related clerical experience

Tools

Word processing software

Job description

Full Consideration Date: 9/17/2026

Job Description

• Under general supervision, provides administrative support for the Director and staff of the Office of University Relations by coordinating departmental administrative operations
• maintains purchasing and invoice workflows
• maintains supplies/services and merchandise/equipment inventory
• manages inventory in departmental storage room
• oversees routine copier upkeep and maintenance contract
• directs general phone/email inquiries to the appropriate staff member or department
• assists in the communication of periodic reviews and procedural matters to other department as necessary
• assists in the onboarding of new employees and manages departmental calendars
• processes requests for name badges and display assets
• annually updates handbooks, plans and departmental lists
• coordinates intake and outflow of all departmental shipping and mail
• handles administrative/organizational tasks for select university events as required
• and performs other related duties as assigned

Minimum Eligibility Requirements

Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.

Position Details

• Job Category: Merit
• Type of Position: Regular Service
• Schedule: Calendar Year
• Work Schedule: Monday - Friday, 8:00 am to 4:30 pm
• Pay Gade: 8
• Starting Hourly Rate: $19.09

Iowa's cost of living is among the lowest in the nation and the Common Sense Institute ranks Iowa #1 for paycheck stretch.

UNI enhances this advantage with an excellent benefits package for eligible non-temporary positions.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

UNI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any status protected by federal and/or state law.

Campus Security & Crime Statistics, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, information on crime statistics for recent years, Public Safety personnel and programs, building access, reporting crimes, safety suggestions, and policies, programs, and services regarding alcohol, drugs, and sexual abuse, is available in the UNI Annual Security and Fire Report.

Department of Public Safety, 030 Gilchrist Hall, University of Northern Iowa, Cedar Falls, IA 50614.

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The University of Northern Iowa is hiring! Our continued success depends on hiring the most talented people we can.

The University of Northern Iowa provides a high-quality and diverse educational experience, purposefully guiding students to find and develop their strengths and prepare them for success after college.

The university's attractive size, approximately 9,200 students, allows UNI to offer faculty, facilities and academic choices characteristic of a much larger university while retaining a friendly, small-college atmosphere on a park‑like campus.

UNI has been consistently recognized as one of the "Best Midwest Universities" by U.S. News & World Report.

Located in Cedar Falls/Waterloo, the campus is comprised of more than 40 buildings on 940 acres.

Designated as a Best Place for Working Parents, UNI supports all individuals through family‑friendly policies, practices and benefits.

The University provides a comprehensive benefits package, enabling us to be highly competitive within the Cedar Valley and across the state.