Administrative Coordinator: Meetings, Travel & Events

Montgomery College; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Vanderbilt Health in Nashville is seeking an Administrative Support Lead to join the GECPEP Faculty Excellence Team. You will perform a variety of administrative duties including calendar/meeting scheduling, travel arrangements, and expense reimbursements to support leadership and staff.

Responsibilities include coordinating meetings, processing payments, maintaining iLab records, ordering through Workday, event planning, and mailbox management, with a focus on accuracy and confidential handling

Qualifications

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Calendar management and meeting coordination experience.
• Event planning and logistics coordination skills.
• Travel arrangement and expense reimbursement experience.
• Customer service and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience managing confidential and sensitive information.
• Strong problem-solving and administrative support capabilities.

Responsibilities

• Performs a variety of administrative support which may include correspondence, calendar/meeting scheduling and/or mail processing.
• Maintains files and processes file requests.
• Coordinates ordering of supplies and equipment.
• Provides accurate and timely support via phone, in person, or in writing.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Calendar management

Event planning

Travel coordination

Customer service

Team collaboration

MS Office

Confidential information handling

Problem solving

Administrative support

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Vanderbilt Health in Nashville is seeking an Administrative Support Lead to join the GECPEP Faculty Excellence Team. You will perform a variety of administrative duties including calendar/meeting scheduling, travel arrangements, and expense reimbursements to support leadership and staff.

Responsibilities include coordinating meetings, processing payments, maintaining iLab records, ordering through Workday, event planning, and mailbox management, with a focus on accuracy and confidential handling