Medical Admin Coordinator - Telemetry (Hybrid/Remote)

Inova Health System; Fairfax (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Retirement benefits with 5% match

Education assistance up to $5,250/year

Student loan assistance up to $10,000

Mental health support

Paid time off & parental leave

Flexible schedules & remote/hybridOp

Job summary

Inova Health System is seeking an Administrative Coordinator for the Medical Telemetry Unit to support a busy hospital department. The role is full-time, days, 7:00 a.m. - 3:30 p.m., and involves scheduling, budgeting support, and document management.

The ideal candidate has a High School diploma or GED with 1 year of relevant office or healthcare experience and strong MS Office skills. Inova offers competitive benefits and opportunities for professional growth.

Qualifications

• Education: High School or equivalent (GED).
• 1 year of relevant office or healthcare experience.

Responsibilities

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
• Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
• Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
• May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
• May perform additional duties as assigned.

Skills

Multitasking

Organization

Verbal communication

Written communication

Team collaboration

Attention to detail

Education

High School diploma or GED

Associate degree or higher preferred

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Teams

Access

Job description

Inova Health System is seeking an Administrative Coordinator for the Medical Telemetry Unit to support a busy hospital department. The role is full-time, days, 7:00 a.m. - 3:30 p.m., and involves scheduling, budgeting support, and document management.

The ideal candidate has a High School diploma or GED with 1 year of relevant office or healthcare experience and strong MS Office skills. Inova offers competitive benefits and opportunities for professional growth.