Administrative Coordinator, Lubes & Fuels Research

Southwest Research Institute; San Antonio (TX); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

First paycheck bonus $500

Job summary

Southwest Research Institute in San Antonio, TX seeks an experienced administrative professional to support the Petroleum Products & Research Department Lubes section.

Responsibilities include answering client calls, filing, scheduling samples, transferring data between systems, reviewing reports, and preparing client billing. Requires 4–6 years of clerical experience and proficiency in MS Word, Excel, and Outlook; valid driver’s license required.

Qualifications

• Requires a high school diploma or equivalent.
• 4-6 years: experience in general clerical and administrative duties.
• Proficiency with MS Office (Word, Excel, Adobe Acrobat); MS Outlook.

Responsibilities

• Answer incoming client calls and maintain files.
• Check to see if samples have arrived at the oil storage warehouse.
• Schedule samples in and transport samples to designated areas using company programs.
• Transfer/upload report data between computer systems.
• Review reports and approve sample information.
• Generate reports and prepare client billing.
• Handle lubricants and fuels samples.
• Work closely with Management.
• Other administrative duties as assigned.

Skills

Attention to detail

Excellent phone skills

Strong communication

Organizational skills

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Adobe Acrobat

MS Outlook

Job description

Southwest Research Institute in San Antonio, TX seeks an experienced administrative professional to support the Petroleum Products & Research Department Lubes section.

Responsibilities include answering client calls, filing, scheduling samples, transferring data between systems, reviewing reports, and preparing client billing. Requires 4–6 years of clerical experience and proficiency in MS Word, Excel, and Outlook; valid driver’s license required.