ADMINISTRATIVE COORDINATOR – GENERAL CLERK 3 – Administrative Support

Southwest Research Institute; San Antonio (TX); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

First paycheck bonus $500

Job summary

Southwest Research Institute in San Antonio, TX seeks an experienced administrative professional to support the Petroleum Products & Research Department Lubes section.

Responsibilities include answering client calls, filing, scheduling samples, transferring data between systems, reviewing reports, and preparing client billing. Requires 4–6 years of clerical experience and proficiency in MS Word, Excel, and Outlook; valid driver’s license required.

Qualifications

• Requires a high school diploma or equivalent.
• 4-6 years: experience in general clerical and administrative duties.
• Proficiency with MS Office (Word, Excel, Adobe Acrobat); MS Outlook.

Responsibilities

• Answer incoming client calls and maintain files.
• Check to see if samples have arrived at the oil storage warehouse.
• Schedule samples in and transport samples to designated areas using company programs.
• Transfer/upload report data between computer systems.
• Review reports and approve sample information.
• Generate reports and prepare client billing.
• Handle lubricants and fuels samples.
• Work closely with Management.
• Other administrative duties as assigned.

Skills

Attention to detail

Excellent phone skills

Strong communication

Organizational skills

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Adobe Acrobat

MS Outlook

Job description

Who We Are With almost 70 years of experience as an independent research, development, and evaluation laboratory for fuels and lubricants, we are well qualified to tackle challenges affecting marine vessels and locomotives, trucks and automobiles, and even hand-held power tools. By joining our team, you will receive an additional $500 in your first paycheck, minus taxes.

Role Objectives of this Role:

• Provide Administrative support within the Petroleum Products & Research Department Lubes section.

Daily and Monthly Responsibilities:

• Answer incoming client calls and maintain files.
• Check to see if samples have arrived at the oil storage warehouse.
• Use our programs to schedule samples in and transport samples to designated areas.
• Transfer/upload report data between computer systems.
• Review reports and approve sample information.
• Generate reports and prepare client billing.
• Handle lubricants and fuels samples.
• Work closely with Management.
• Other administrative duties as assigned.

Requirements:

• Requires a high school diploma or equivalent.
• 4-6 years: Experience in general clerical and administrative duties.
• Requires proficiency with MS Office (Word, Excel, Adobe Acrobat); MS Outlook.
• Must have experience with basic office machines; must be detailed oriented; excellent phone communication skills are required; must work well with others.
• Must be able to follow verbal and written instructions; be self motivated and able to handle sensitive business information discretely.
• Must have strong communication skills and good organization skills;
• Must be able to prioritize workload and work in a fast-paced environment.
• Must be able to work overtime.
• A valid/clear driver’s license is required.

Special Requirements: Job Locations: San Antonio, Texas For more information about this division, visit the Fuels & Lubricants Research home page.