Administrative Coordinator (Immediate opening)

Berkeley Rose; Oakland (CA); On-site; USD 67,000 - 71,000; Full time

Benefits offered by this job

Tuition remission

Medical & dental plans

Paid vacation

Personal time off

Sick leave

19 holidays

Job summary

Berkeley Rose Waldorf School is seeking an Administrative Coordinator to support parents, students, and staff. The role focuses on information systems, communications, and safety coordination within a busy urban school in Oakland.

You will manage Ravenna, Google Groups, and Mail Chimp, track attendance, and assist with reports, billing, and events. The position offers full-time hours, onsite work, and comprehensive benefits.

Qualifications

• Minimum 2 years experience in administration.
• The necessary computer skills to do the job.
• A familiarity with Waldorf education.
• Ability to work collaboratively.
• Completing all the necessary trainings required (First Aid, Mandated Reporting Training, TB test, Fingerprinting, and may include others).

Responsibilities

• Information Coordinator duties including Ravenna, Google Groups, and Mail Chimp management.
• Track daily student attendance in Ravenna and enroll new students.
• Manage enrollment packets and contracts in Ravenna; publish reports with Pedagogical Chair.
• Route tuition contracts and billing to Business Manager; manage After School billing.
• Create and publish school newsletters in coordination with Outreach Coordinator.

Skills

Administration

Computer skills

Waldorf education familiarity

Collaboration

Training requirements

Tools

Ravenna

Google Groups

Mail Chimp

Website database

Job description

OUR SCHOOL

An Urban School With Heart: Berkeley Rose Waldorf School is a vibrant, metropolitan school, located in a beautiful walkable neighborhood in Oakland, California. We are 3 blocks from an avenue known for its many shops and restaurants and with access to the greater San Francisco Bay Area and stunning nature in every direction. Our families and faculty are innovative and passionate about providing a holistic education for children.

Founded in 2009, our school serves approximately 150 students from Nursery programs through 8th Grade, along with parent-child classes and parent education events for the local community.

We welcome students, families, faculty, and staff of all races, ethnicities, countries of origin, cultural, religious, ideological and political affiliations, socio-economic backgrounds, gender identity, sexual orientation and any other articulation of human identity. We offer the gifts of Waldorf education to children growing up in highly technologized culture sorely in need of a developmentally appropriate education that centers on what it means to be a human into the future. The Berkeley Rose faculty strive to model a lifelong love of learning and to support the individual journey of every child.

ABOUT THE ROLE

The Administrative Coordinator is an integral member of the life of the School. They provide day-to-day support to parents, students, administration and faculty. They are a helpful presence to everyone interacting with Berkeley Rose and an important voice in how we organize and manage the information and systems that our school relies upon.

Compensation & Benefits

This is a Full time salaried position (exempt). Annual salary range of $67,000-$71,000. Berkeley Rose Waldorf School offers a generous employee benefit program, including support for professional development, full tuition remission for enrolled children, medical and dental plans, paid vacation, personal time off and sick leave. This is a year-round, onsite administration position that includes 19 individual paid holidays each academic year. In addition full time administrative employees accrue 20vacation days (160 hours) which are usually taken in the summer. You also are entitled to 7 sick days and up to 3 personal days. Hours are generally 8 am - 4 pm and include some Saturdays.

Preferred Start Date: As soon as possible

Primary duties and responsibilities of the position include:

Information Coordinator

• Responsible for all systems used within our school and community including Ravenna, Google Groups, ParentSquare and Mail Chimp, Website (or whatever the current School data base and platforms)
• Track daily student attendance for K-Grades in Ravenna
• Manage & maintain Google groups for internal teacher/staff communications, as well as parent google group
• Act as Super Admin for the School database, (Ravenna); perform regular updates and troubleshooting issues on Ravenna as needed
• Enroll all incoming students on Ravenna and manage & update enrollment packets and contracts on Ravenna
• Ensure proper collection and maintenance of all school data, including prospective & current family data (in collaboration with Enrollment Coordinator), and alumni information (in collaboration with Outreach Coordinator)
• Update & publish Mid-Term & End of Year Reports in collaboration with Pedagogical Chair
• Route all tuition contracts, billing, or financial matters to Business Manager
• Set up & manage billing for After School Programs
• Create permission forms for field trips as needed

Communication and Content Creator

• Collect information for, create, and send weekly school newsletter in conjunction with Outreach Coordinator
• Design promotional material in collaboration with Outreach Coordinator and/or Enrollment Coordinator
• Take photographs for newsletter, website updates & yearbook
• Manage/create yearbook
• Design flyers and other promotional materials as needed

Emergency Response and Safety Coordinator

• Update First Aid kits annually; order supplies as needed for First Aid office & program kits
• Organize, schedule, and conduct safety drills for fires and earthquakes
• Oversee emergency and safety supplies, procedures, maps, and walkie talkies

Member of the Administrative Team

• Uphold the values, mission, and vision and promote the programs of BRWS
• Assist faculty and Board with administrative tasks as needed
• Provide day-to-day support to parents, students, administration, faculty, and Board, including administering bandaids, First Aid, and other health-related support as needed
• Close campus (on rotation in Admin, generally one day a week, closing time is 5:30).
• When needed, help staff the front desk
• Support teachers with student/classroom supervision on occasion, if needed
• Manage and/or support - in collaboration with admin team, faculty, and parent volunteers - school festivals and events such as Harvest Faire, Winter Wander, Experience Waldorf, May Faire, Grandparents & Special Friends Day, Rainbow Day, Graduation

Meetings

• Attend weekly All Faculty/Admin meetings (during school).
• Attend weekly Administration meeting (during school)

QUALIFICATIONS

• Minimum 2 years experience in administration
• The necessary computer skills to do the job
• A familiarity with or a willingness to learn about Waldorf education.
• Ability to work collaboratively
• Completing all the necessary trainings required (such as First Aid, Mandated Reporting Training, TB test, Fingerprinting, and may include others)