Receptionist/Faculty Support

Waldorfschoolrf; Carbondale (CO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement matching

Paid time off

Professional development support

Tuition remission

Job summary

The Waldorf School on the Roaring Fork in Carbondale, CO seeks a Receptionist/Faculty Support to greet visitors, answer calls, assist families and students, and maintain a calm, organized front office that supports teachers and administrators.

This full-time, 10-month position includes a $50,000 annual salary and a comprehensive benefits package with health insurance, retirement matching, paid time off, professional development support, and substantial tuition remission for enrolled children.

Qualifications

• Strong organizational skills and the ability to manage multiple priorities.
• Technology proficiency and comfort with office software.
• Customer service orientation and professional communication.

Responsibilities

• Front office reception and coordination to support faculty and students.
• Answer phone calls, direct inquiries, and assist visitors.
• Assist with substitution coordination, attendance, and office tasks.
• Prepare documents, reports, and maintain filing systems.

Skills

Strong organizational skills

Multitasking

Technology proficiency

Job description

Waldorf School on the Roaring Fork Position Description

Receptionist/Faculty Support

Reports To: School Director and Administrative Council

Position Type: Full-Time (10-month position, with flexibility and summer based projects)

Compensation & Benefits: $50,000 annual salary

Comprehensive benefits package including health insurance, retirement contribution matching, paid time off, professional development support, and substantial tuition remission for enrolled children.

Position Purpose

The Receptionist serves as the welcoming face and voice of Waldorf School on the Roaring Fork and provides dependable daily support to faculty, students, families, and administration.

As part of the Faculty and Community Support Hub, the Receptionist creates a calm, organized, and responsive front office. Every interaction—from welcoming a visitor to answering a family’s question or assisting a teacher—reflects the warmth, professionalism, and mission of the school.

A central purpose of this role is to help faculty focus on teaching and caring for students by providing reliable administrative assistance, coordinating timely communication, and responding to everyday practical needs. This includes preparing materials and documents, maintaining supplies, assisting with substitution coordination, tracking teacher leave, and supporting meetings and classroom-related requests.

Through attentive service and dependable systems, the Receptionist strengthens the conditions that support teaching, learning, and a connected school community.

Primary Responsibilities

1. Front Office Reception & Faculty Support

Reception

• Welcome all visitors warmly and professionally
• Answer and direct telephone calls
• Assist parents, students, faculty, and visitors
• Maintain a calm, welcoming reception area
• Support student arrivals, departures, and attendance
• Manage School Attendance (including collection and reporting)
• Track Bus Attendance, maintain accurate bus attendance sheets, and work with the Office Manager to ensure billing for bus services is accurate

Support

• Manage incoming and outgoing mail
• Assist with correspondence
• Maintain office supplies
• Prepare documents and reports
• Maintain filing systems
• Assist with school databases
• Assist with substitution coordination
• Maintain Teacher leave and time off list
• Assist faculty, staff, students, and parents
• Create reports, mailing lists, and mailing labels for Community Development Administrator and Enrollment Coordinator

Student & Family Support

• First point of contact for student illness or injury
• Maintain student sign-in/sign-out procedures
• Support attendance reporting
• Assist families with questions
• Coordinate lost and found
• Deliver messages to faculty, staff and students
• Provide exceptional customer service

Operational Support

• Assist faculty and administration
• Coordinate office calendars
• Maintain front office systems
• Support events and meetings
• Ensure confidential records are handled appropriately
• Assist with registrar and enrollment tasks as assigned

Qualifications

Required

• Strong organizational skills
• Ability to manage multiple priorities
• Technology proficiency

Preferred

• Waldorf education knowledge
• WordPress experience
• Event planning experience

Personal Qualities

The successful candidate:

• Loves working with people.
• Is calm under pressure.
• Naturally welcomes others.
• Is highly organized.
• Enjoys storytelling.
• Communicates with warmth and professionalism.
• Appreciates Waldorf education and its values.
• Represents the school with integrity and enthusiasm.

Success Measures

Success is demonstrated when:

Front Office

Visitors consistently experience a welcoming, calm, and organized office.

Phone calls and inquiries receive timely, professional responses.

Administrative systems are dependable and efficient.

Students and families feel supported.

Faculty receive reliable administrative support.

Shared Clarity Success Statement

Success is demonstrated when the front office functions as a welcoming, organized, and dependable Faculty and Community Support Hub. Students and families receive attentive assistance, visitors experience the warmth of the school, and faculty can rely on timely, practical support for their daily work.

Faculty know where to bring requests, how those requests will be handled, and when to expect a response. Messages reach the right people, materials and supplies are available, and attendance, teacher leave, and substitution information are accurately maintained. Clear communication and consistent follow-through help reduce avoidable interruptions and protect teachers’ time and attention for students.

Through every interaction, the Receptionist reflects the school’s mission, values, and educational artistry. By combining a warm welcome with reliable faculty assistance and coordinated administrative support, this role strengthens relationships, supports teaching and learning, and helps current and prospective families experience a caring, connected school community.

The duties and responsibilities in this job description are not exhaustive and may be changed, updated, or assigned at any time to meet the organizational needs.

Non-Discrimination

Waldorf School on the Roaring Fork does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity, age, disability, or any other legally protected status in its educational policies, admissions practices, hiring processes, or school-administered programs.