Administrative Coordinator III

Sam Houston State University; Huntsville (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Superior benefits package

Flexible work environment

Educational assistance

Dependent assistance

Job summary

Sam Houston State University seeks an Administrative Coordinator III to manage daily operations for the Innovation division within Strategic Enrollment and Innovation. You will handle calendars, scheduling, minutes, and correspondence for the Associate VP of Innovation, while overseeing budgets and financial reports.

The role requires a Bachelor’s degree and several years of administrative experience, with higher education experience preferred.

Qualifications

• Bachelor’s degree and four years relevant administrative assistant experience.
• Experience in Higher Education is desirable.
• Combination of education, experience and training may be considered.

Responsibilities

• Provides administrative support and manages daily operations of budgets for the department of Innovation within SEI.
• Manages calendars, schedules meetings, records and disseminates meeting minutes.
• Handles correspondence for the Associate Vice President of Innovation.
• Oversees budget requests, assists with annual budgeting and ensures policy compliance.
• Prepares financial and statistical reports, reconciles data, maintains records.

Skills

Administrative support

Budget management

Calendar management

Travel coordination

Data reporting

Education

Bachelor’s degree

Job description

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600263S Title Administrative Coordinator III FLSA status Non-Exempt Hiring Salary This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf Occupational Category Technical/Para-Professional Department Innovation Division Division of Enrollment Open Date 08/25/2026 Open Until Filled Yes Educational and Experience Requirement Bachelor’s degree. Four years relevant administrative assistant experience. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced and complex administrative support duties for the department of Innovation within Strategic Enrollment and Innovation. Primary Responsibilities Provides administrative support and manages the daily operations of budgets for the department of Innovation within Strategic Enrollment and Innovation ( SEI ). Manages calendars, schedules meetings, records and disseminates meeting minutes, and handles correspondence for the Associate Vice President of Innovation. Oversees budget requests, assisting with annual budgeting, and ensuring compliance with university policies while monitoring expenses, P-Card purchases, and account expenditures. Prepares financial and statistical reports, reconciles complex data, and maintains accurate records. Implements departmental processes, monitors project timelines, and identifies potential issues. Organizes and coordinates departmental events as well as handles travel arrangements, including conference registration, flight bookings, lodging, and reimbursements. Trains staff on budget processes, promotion procedures, and workload compliance while ensuring adherence to federal and state laws and university regulations. Reviews and revises policies and procedures as needed. Prepares and distributes documents and reports, attends meetings, takes notes, and handles correspondence. Orders and manages inventory for department needs. Serves as a liaison with university departments, faculty, staff, students, and external stakeholders. Conducts research on an as-needed basis, compiling information, and preparing reports or publications for internal distribution. Maintains and organizes sensitive files and documents related to strategic projects, personnel, and the university’s strategic priorities. Supports other departmental initiatives as needed through augmenting other teams, assisting with basic report writing, creating forms and workflows to capture electronic signatures, etc. Performs other related duties as assigned. Other Specifications Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48361

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report

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• * How did you learn about this position?
  • The Chronicle of Higher Education
  • TWC - Work in Texas
  • Inside Higher Ed
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  • HERC - Higher Education Recruitment Consortium
  • SHSU Website
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