Administrative Coordinator II (Hybrid) - Neurology

UNKNOWN; St. Louis (MO); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Transit pass

Job summary

Washington University in St. Louis is seeking an experienced administrative professional to support department operations across scheduling, reporting and communications. You will prepare minutes, correspondence and regulatory records while coordinating interoffice activities and maintaining policy compliance.

The role involves budget reporting, cost monitoring and payroll processing, with potential supervision of nonexempt staff. A normal office environment and on-campus travel are typical.

Qualifications

• Experience providing department administrative support and coordinating interoffice activities.
• Ability to prepare reports, minutes, correspondence and administrative materials.
• Experience with purchasing sources, payroll processing and cost monitoring.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers reports, minutes, correspondence, lectures and administrative materials for department direction.
• Maintains department policies, regulatory records, licenses, reports and notifications.
• Develops budget reports and implements financial monitors.
• Assists with payroll processing and clerical functions.
• May supervise other nonexempt staff.

Skills

Administrative support

Office coordination

Budget reporting

Payroll processing

Tools

Office software

Job description

* Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.* Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.* Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.* Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.* Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.* Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.* Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.* Assists with visitors and customers questions and needs.* Assists with payroll processing and other clerical functions when needed.* May supervise other nonexempt staff.* Performs other duties as assigned.* Normal office environment.* Ability to travel to various on- and off-campus locations.* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care.WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems.We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.**Useful Links****Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.**Regulatory Postings**Know Your Rights: Workplace Discrimination is Illegal Poster(;)