Administrative Assistant - University Advancement

Washington University; Clayton (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Up to 22 days of vacation

Competitive health insurance

Tuition assistance for employees and dependents

Defined contribution (403(b)) Retirement Savings Plan

Job summary

A prominent educational institution in Missouri is seeking an Administrative Support Specialist to manage calendars, coordinate travel, and assist with event planning. This role requires strong organizational skills and the ability to manage multiple tasks effectively. Employees benefit from competitive health insurance, a retirement plan, and opportunities for tuition assistance. Join a community committed to excellence and innovation in a supportive environment that values work-life balance.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and projects efficiently.
• Experience in coordinating travel and events.

Responsibilities

• Provide administrative support including calendar management and telephone support.
• Assist in planning and executing events and meetings.
• Manage special projects and data management tasks.
• Handle travel arrangements and appointments.

Skills

Calendar management

Telephone support

Event planning

Data management

Job description

* Provide administrative support to assigned team, which may include calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing. As needed, coordinate travel with duties that may include managing appointments and itineraries, travel arrangements, preparing trip materials, travel advance requests, external outreach and appointment setting, and expense statements.* Assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.* Serve as reliable resource for team in managing special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports; data management, manipulation, and formatting; and managing department supplies and equipment.* Perform other duties as assigned.* Normal office environment* Ability to travel to various on- and off-campus locations* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.Yes. Due to the unique needs of each search, the selection process may occur at different paces for open positions. Individuals are encouraged to apply to all open positions of interest for which they meet the Required Qualifications.Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care.WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems.We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.**Useful Links****Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.**Regulatory Postings**Know Your Rights: Workplace Discrimination is Illegal Poster(; )