Administrative Coordinator II - Arts and Sciences

Washington University in St. Louis; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Tuition assistance

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking an administrative support professional to handle day-to-day event support for department and affiliated programs.

You will manage room bookings, catering, travel arrangements, and guest itineraries while coordinating on-site setup and vendor deliveries. The role supports the Center for the Literary Arts and the Children's Studies minor, assists with course listings and program documentation, and answers general student inquiries.

Responsibilities

• Handles day-to-day event support tasks for department and affiliated program gatherings (reading groups, visiting speakers, Hurst lecturers, guest visits, receptions)
• Processes room bookings, orders catering, dining reservations, and schedules travel/lodging from itineraries
• Drafts, formats, and distributes guest itineraries and event schedules
• Coordinates on-site event setup, clean-up, and vendor deliveries
• Serves as an administrative point person for routine operational support for the Center for the Literary Arts (CLA) and Children's Studies minor
• Assists program directors with course listing submissions, formatting, and maintaining program documentation
• Administers routine student advising reporting and tracks incoming inquiries
• Answers general questions for current and prospective students regarding minor requirements and courses
• Provides administrative support to department directors (DGS, DUS, Advanced Writing, Publishing) by handling paperwork and filing
• Performs standard office tasks including scheduling, reserving spaces, and routing inquiries

Job description

* Handles day-to-day event support tasks for department and affiliated program gatherings (such as reading groups, visiting speakers, Hurst lecturers, guest visits, and receptions).* Processes room bookings, orders catering, places dining reservations, and schedules travel/lodging based on provided itineraries.* Drafts, formats, and distributes guest itineraries and event schedules.* Coordinates on-site event setup, clean-up, and vendor deliveries.* Serves as an administrative point person for routine operational support for the Center for the Literary Arts (CLA), and Children's Studies minor.* Assists program directors with course listing submissions, applies required formatting to course offerings, and maintains program documentation.* Administers routine student advising reporting processes and tracks incoming program inquiries.* Answers general, non-advising questions for current and prospective students regarding minor requirements and course offerings.* Provides administrative support to department directors (such as DGS, DUS, Advanced Writing, and Publishing Specialization) by assisting with routine paperwork, filing, and task tracking.* Performs standard office tasks, including scheduling appointments, reserving meeting spaces, preparing basic correspondence, and routing inquiries appropriately.* Normal office environment* Ability to travel to various on- and off-campus locations* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care.WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems.We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.**Useful Links****Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.**Regulatory Postings**Know Your Rights: Workplace Discrimination is Illegal Poster(;)