Administrative Coordinator II (Hybrid) - FPP HIPAA Office

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Metro transit U-Pass

Tuition assistance for employees and:1

Job summary

Washington University in St. Louis seeks an adaptable administrator to coordinate staff services, schedules, and procurement, with minimal supervision. The role supports department operations, prepares reports, minutes, and communications, and monitors policy compliance.

You will assist with payroll processing, budget reports, and vendor coordination, and may supervise nonexempt staff. Strong computer skills in Excel, Workday, and MS Office are expected, along with a high school diploma and

Qualifications

• Education: High school diploma or equivalent.
• 3 years of relevant experience for the position.
• Strong computer literacy with MS Office and payroll systems.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and materials for the department.
• Maintains policies, procedures and regulatory records as needed.
• Develops budget reports and monitors finances; handles payroll/purchasing tasks.
• Assists with visitors, payroll processing and clerical functions as required.

Skills

Computer literacy

Financial applications

Excel

Outlook

PowerPoint

Word

Office equipment

Payroll systems

Supervision

Workday

Education

High school diploma

Tools

Workday software

Job description

LocationST. LOUIS, MO 63110Scheduled Hours40Position SummaryCoordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.Job DescriptionPrimary Duties & Responsibilities:Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.Assists with visitors and customers questions and needs.Assists with payroll processing and other clerical functions when needed.May supervise other nonexempt staff.Performs other duties as assigned.Working Conditions:Job Location/Working Conditions:Normal office environment.Ability to travel to various on- and off-campus locations.Physical Effort:Typically working at desk or table.Repetitive wrist, hand or finger movement.Equipment:Office equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:High school diploma or equivalent high school certification or combination of education and/or experience.Certifications /Professional Licenses :No specific certification/professional license is required for this position.Work Experience:Relevant Experience (3 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred QualificationsEducation:No additional education unless stated elsewhere in the job posting.Certifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday SoftwareGradeG08-HSalary Range$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.