Administrative Coordinator I - Neurology

UNKNOWN; St. Louis (MO); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Transit benefits

Job summary

Washington University in St. Louis is seeking an administrative professional to provide general project and program support across departments, including CTU and Memory Center units, with responsibilities for scheduling, records, and office operations.

The role requires at least two years of administrative experience, strong MS Office skills, calendar coordination, and the ability to manage multiple tasks, assist with budgets, and support students and staff in a busy academic environment.

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: Administrative (2 Years).
• Skills: Strong organizational and communication abilities; MS Office proficiency.

Responsibilities

• Maintains administrative records and tracking tools; assists with purchasing, invoices, reimbursements, and other department systems.
• Coordinates and supports CTU activities, including scheduling, participant support, materials, and office coordination.
• Supports Memory Diagnostic Center and Memory and Aging Section with scheduling, communications, and general office needs.
• Assists with budgeting, expenditures, payroll data entry in Workday, and reporting.

Skills

Administrative work

Scheduling

Budget tracking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Access

Workday

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours 40

Position Summary

Provides general administrative project and/or program support for department or program areas.

Primary Duties & Responsibilities

• Administrative systems and records: Maintains administrative records and tracking tools and assists with purchasing, invoices, reimbursements, and other department systems as needed.
• Clinical Trials Unit support: Coordinates and performs administrative and operational tasks supporting daily CTU activities, including scheduling and participant support, referral and intake tracking, recruitment materials and mailings, document preparation, exam room readiness and turnover, office and supply coordination, routine equipment and temperature monitoring and documentation, and other administrative follow-up.
• Memory Diagnostic Center support: Provides administrative support to the Director of the Knight ADRC Memory Diagnostic Center, including scheduling, meeting coordination, calendar support, communications, and general clinic/program needs.
• Memory and Aging Section support: Provides administrative support to the Section Head, including scheduling, meeting coordination, calendar support, communications, and general office/program needs.
• Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases.
• Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
• Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions: Normal office environment Ability to travel to various on- and off-campus locations Physical Effort: Typically working at desk or table Repetitive wrist, hand or finger movement Occasional lifting (25 lbs or less) Equipment: Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Administrative (2 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• High school diploma or equivalent high school certification.
• Two years of administrative office experience.
• Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.
• Intermediate computer skills, including knowledge of computer applications and programs (including Word, Outlook, Excel, PowerPoint, and Access).
• Preferred Qualifications Education: Bachelor's degree
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Calendar Coordination, Computer Applications, Computer Literacy, Detail-Oriented, Email Writing, Housekeeping, Interpersonal Communication, Inventory Accountability, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Office Reception, Operations Scheduling, Ordering Supplies, Organizing, Patient Care Coordination, Patient Recruitment, Software Program

Salary Range

G07-H Salary Range $19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

Accommodation If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
• For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Useful Links

Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)