Administrative Coordinator II

CLEMU Clemson University; Clemson (SC); On-site; USD 50,000 - 52,000; Full time

Job summary

Clemson University in Clemson, SC seeks an experienced administrative professional to support the AVP/Dean of Students and the CARE Network. The role includes scheduling, travel logistics, minutes, and managing office operations with attention to confidentiality and accuracy.

You will handle communications, budgeting support, and routine administrative tasks while coordinating meetings and assisting in crisis response as needed.

Qualifications

• A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.

Responsibilities

• Scheduling, travel logistics, preparation of itineraries and materials for conferences/meetings; recording minutes and tracking follow up actions.
• Management of office correspondence and projects; researching responses; maintaining office systems and visitor protocols.
• Procurement of office supplies and equipment; acts as primary p-card holder and HR liaison for the DoS office.
• Administrative support for CARE Network staff: phones, scheduling appointments, managing correspondence, and maintaining student files in Maxient.
• Professional communication with internal/external stakeholders; cooperation on student-related issues; assists with DoS office web page updates.
• Schedules, plans, attends meetings; maintains rosters; supports crisis response (DSET); coordinates trainings and follow-through on actions.

Education

High school diploma with relevant experience in business management, public administration or administrative services (Bachelor's degree may substitute)

Job description

JOB SUMMARY:

Plans, coordinates and/or performs complex administrative or business management activities of a state agency or major component of a state agency.

JOB DUTIES:

• 5% - Committees and Collaboration: Serves on division and/or University-wide committees and work teams to support internal and external collaborative efforts as directed by the AVP/Dean of Students and others as listed above.
• 40% - Executive Administrative Support: Serves as the administrative support professional for the AVP/Dean of Students, and designated staff within the Dean of Students organizational structure, and serves to support other AVPs. Performs support and routine office functions to include the following key responsibilities: scheduling, travel logistics, preparation of itineraries and needed materials for conferences/meetings, recording of meeting minutes and tracking of follow up actions, management of office correspondence and projects (researching responses). Maintain common office spaces and ensure effective office systems are in place including service-oriented visitor greetings, record keeping, and telephone and email protocols. Manages the procurement of office supplies and equipment and compliance with all applicable University policies and procedures. Acts as primary p-card holder, D.A.T. & HR liaison for the DoS office.
• 25% - Administrative Support: Serves as administrative support for the CARE Network staff. Performs routine clerical and administrative support functions including cover and answer the phones, scheduling appointments, managing correspondence, and submitting & maintaining student files in Maxient.
• 20% - Communication: Performs duties in a professional manner requiring high levels of integrity, trust and confidentiality. Manages all internal and external office communications with appropriate stakeholders in a professional and service oriented manner. Coordinates and communicates solutions to student-related issues brought to the DoS office by students, families, faculty and staff and following-up as directed. Serves as a primary administrative contact for the DoS office to internal departments as directed. Assists in the maintenance of the DoS office web page.
• 10% - Facilitation and Coordination: Schedules, plans, and attends meetings for the purpose of managing administrative tasks and critical record keeping as requested by the AVP/Dean of Students and others as listed above. Maintains up-to-date membership/roster lists as needed. Supports the Death of Student or Employee Team (DSET) in crisis and emergencies as needed. Coordinates training workshops, scheduling of meetings, documentation, correspondence, and action follow-through on items such as, but not limited to, refund checks, certificates of attendance or posthumous degrees.

JOB CODE:

AH15

EMPLOYEE TYPE:

Regular FTE Staff

MINIMUM REQUIREMENTS:

A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.

RESPONSIBILITIES:

JOB KNOWLEDGE Comprehensive knowledge of theories, concepts and practices and ability to use in complex, difficult and/or unprecedented situations.

SUPERVISORY RESPONSIBILITIES:

Supervises Student workers only

BUDGETARY RESPONSIBILITIES:

Doesn’t provide input but is responsible for monitoring the departmental budget and may manage fund allocation

PHYSICAL REQUIREMENTS:

Walk or move about: 100% Communicate, converse, give direction, express oneself: 100% Perceive, observe, clarity of vision: 100%

WORKING CONDITIONS:

WORK SCHEDULE: Standard Hours: 37.5

COMPENSATION INFORMATION:

Expected Salary Range $50,000 - $52,100 Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL:

Emergency Response - In the event of an emergency closure or modified operations, this position is required to respond in order to provide the University's initial response to the emergency situation, including the execution of mission essential functions. Some positions in this category may be required to work remotely or be on call.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

October 15, 2026

MILITARY AND VETERAN:

Military Equivalency: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties. Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact [e-mail] with any questions or issues.

CLOSING STATEMENT:

Clemson University is an EEO/AA employer.

Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.