Administrative Coordinator I (Master’s Program Coordinator) - Arts & Sciences

Washington University in St. Louis; United States; On-site; USD 26,000 - 41,000; Full time

Job summary

Washington University in St. Louis is seeking an administrative professional to provide general program support for the Department of Economics.

The role emphasizes master’s student processes and data, with responsibilities spanning admissions, records, outreach, and placement activities. Responsibilities include coordinating admissions, maintaining records with FERPA compliance, supporting marketing efforts, and organizing events.

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: Administrative (2 Years).
• Skills: Not Applicable.

Responsibilities

• Coordinate all aspects of the master’s program admissions including inquiries, monitoring materials, travel, and welcome emails.
• Manage and maintain master’s program student records from application to graduation, ensuring FERPA compliance.
• Contribute to general marketing/outreach, prepare content for materials and website, and organize events for prospective students.
• Assist in coordinating master’s internship events with employers and job market meetings.
• Provide website content maintenance and organize required examinations for first-year graduate students.

Skills

Strong organizational skills

Verbal communication

Written communication

Interpersonal skills

Critical thinking

Education

High school diploma or equivalent

Tools

Word

Outlook

Excel

PowerPoint

Access

Job description

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

Provide general administrative project and/or program support for the Department of Economics in Arts & Sciences, with an emphasis on master's student processes and data.

Job Description

Primary Duties & Responsibilities

Program Admissions

• Work with the master's program committee, admissions coordinator, and career development coordinator to coordinate all aspects of the master's program admissions including email inquiries from applicants, monitoring application materials in SLATE, coordinating travel and itinerary for spring visits, and sending welcome emails to new students.
• Help applicants apply for various fellowships within the university.
• Work special projects as assigned by the Department Chair, Associate Chair, Director of Graduate Studies, Director of Master's Program Admissions, and Director of Master's Program Placement.

Student Records

• Manage, store, and maintain all master's program student records from application and admission through matriculation to graduation in various computer databases including the Graduate School Portal, soon in Student Sunrise.
• Work directly with the Director of the Master's Program to make sure all requirements are met for graduation.
• Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of student's official University records.

General Marketing and Outreach

• Responsible for general marketing and advertisement for the master's program including the preparation of content for marketing material, website, other outlets, and organizing events for prospective students. [May include traveling and roadshows.]

Student Placement

• Assist the Director of the master's program in coordinating master's internship events with employers, job market meetings, and collecting and posting all candidate materials for promotion on the department website.
• Coordinate photo sessions with the university resources for job market photos.
• Collect letters of recommendation from faculty and coordinates with them to set proxy access to send and submit the recommendation letters to various schools and employers for graduate students.

General Administrative Support

• Provide website content maintenance for updating various parts of the Economics website.
• Manage student email lists.
• Organize and proctor required preliminary examinations for first-year graduate students.
• Organize mandatory Math Camp (Economics 508 A and B) for incoming students.
• Assist the Office Manager in administrative departmental duties.

Working Conditions

Workstation in an office setting. Must be able to move to various campus locations, set up tables and materials, and lift boxes of program supplies.

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses : No specific certification/professional license is required for this position.

Work Experience: Administrative (2 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Bachelor's degree and academic administrative experience .
• Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint, and Access.
• Strong organizational, verbal, written, interpersonal communication, and critical thinking skills to work effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

Questions

For frequently asked questions about the application process, please r