Administrative Coordinator I

Virginia Department of Social Services; Heathsville (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Virginia Department of Social Services is seeking an Administrative Coordinator I to support executive-level operations and coordinate office functions at our Heathsville, Virginia location. The role emphasizes accurate documentation, communication, and reliable administrative support for ongoing projects.

Candidates should have strong written and verbal skills, basic budgeting familiarity, and the ability to manage confidential information while delivering timely, courteous service to internal

Qualifications

• High school diploma or equivalent with business office coursework or related experience.
• Knowledge of budgeting and financial principles is desirable.

Responsibilities

• Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings.
• Researches information, prepares reports and relays information.
• Handles problems and negotiates solutions with others such as vendors; coordinates departmental financial and budget information and transactions.
• Monitors budget transactions and current budget information and status.
• Coordinates administrative appeals by arranging dates, rooms, and other administrative activities.
• Responds to a variety of inquiries and complaints from citizens and others regarding operations or problems relating to administrative policies.
• Responds based on knowledge of the situation or program or coordinates a response with the appropriate staff.

Skills

Office systems

Business English

Basic math

Budgeting

Customer service

Education

High school diploma

Tools

Calculator

Fax/Copier

Word processing

Spreadsheets

Graphics software

File maintenance

Job description

Title Description-

Administrative Coordinator is the full performance level in the occupational group for Administrative Coordinator. Positions are responsible for providing administrative support for an executive, board, or other top-level administrators by coordinating administrative functions and projects. The Administrative Coordinator I is distinguished from Administrative Coordinator II by the latter’s being a senior-level coordinator who plans, coordinates, and performs administrative activities; and provides guidance and/or supervision to other clerical or administrative staff.

General Work Tasks (Illustrative Only) –

• Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings;
• Researches information, prepares reports and relays information;
• Handles problems and negotiates solutions with others such as vendors; coordinates departmental financial and budget information and transactions;
• Monitors budget transactions and current budget information and status;
• Coordinates administrative appeals by arranging dates, rooms, and other administrative activities;
• Responds to a variety of inquiries and complaints from citizens and others regarding operations or problems relating to administrative policies;
• Responds based on knowledge of the situation or program or coordinates a response with the appropriate staff.

Knowledge, Skills, and Abilities: Knowledge-

Working knowledge of: office systems, practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Some knowledge of budgeting and financial principles and practices.

Skills-

Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities-

Demonstrated ability to: read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations; research information through several processes and to exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; be tactful in dealings with people; provide good customer service; and compose correspondence , reports and related material with reasonable speed and accuracy.

Education and Experience-

High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.