Administrative Coordinator I

Texas A&M University; Commerce (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Employee tuition assistance for master’s and doctoral programs

Comprehensive benefits package including health and dental insurance

Automatic enrollment in the Teacher Retirement System of Texas

Job summary

Texas A&M University is seeking an Administrative Coordinator I for their Department of Nursing. The role involves coordinating administrative support functions, planning events, and maintaining office procedures.

Ideal candidates will hold a Bachelor’s degree and possess at least two years of administrative experience. The position offers a comprehensive benefits package, including tuition assistance and health insurance.

Qualifications

• Two years of related administrative experience in higher education.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Coordinates administrative support functions.
• Plans and coordinates meetings and other special events.
• Monitors office procedures and develops technical procedures.

Skills

Effective verbal and written communication skills

Strong interpersonal and organizational skills

Ability to multitask

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

FAMIS

CANOPY

Banner

Job description

Job Title

Administrative Coordinator I, Agency East Texas A&M University Department Nursing

DUTIES & RESPONSIBILITIES

• Coordinates administrative support functions.
• Plans and coordinates administrative activities and services.
• Participates in the planning and execution of administrative operations.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• Assists in the development of budget and grant funding tracking.
• Records meeting minutes and tracks completion of tasks for various faculty committees.
• Formulates, interprets, and/or implements management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• Maintains current knowledge of University and School of Nursing policies and procedures and may monitor compliance.
• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports and compliance with regulatory reporting, as required.
• Coordinates office records retention and maintains office references and resources materials.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Coordinates the maintenance of office supplies and equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Supervises, trains, and evaluates the work of student workers.
• Assigns tasks and evaluates job progress.
• Maintains departmental calendar and schedules faculty committee meetings.
• Assists with the maintenance of student rosters, faculty roster, and phone/email list of faculty and staff.
• Utilizes university and school systems/software to coordinate administrative processes for various on‑campus and off‑campus recruitment events.
• Plans, organizes and/or assists with School of Nursing events (i.e., Pinning, Nursing Honor Society Induction, White Coat Ceremony, New Student Orientation, Recruitment Events, etc.).
• Oversees inventory of promotional items and recruitment publications.
• Assists faculty in the management of the School of Nursing admissions and scholarship processes.

MINIMUM REQUIREMENTS

• Bachelor’s degree or equivalent combination of education and experience.
• Two (2) years of related administrative experience in higher education.
• Knowledge of word processing, spreadsheet, and database and presentation applications.
• Effective verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to multitask and work cooperatively with others.
• Ability to work with sensitive information and maintain confidentiality.
• Planning and organization skills.

PREFERRED EDUCATION / SKILLS / EXPERIENCE

• Knowledge of and experience with FAMIS, CANOPY and Banner.

BENEFITS & WORK‑LIFE BALANCE

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long‑term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12–15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

OTHER REQUIREMENTS

Physical requirements: None.

EEO AND SECURITY STATEMENTS

All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.