Administrative Coordinator — Hybrid Support for Student Programs

The City University of New York; New York (NY); Hybrid; USD 59,000 - 68,000; Full time

Job summary

John Jay College of Criminal Justice, part of CUNY, seeks an Administrative Coordinator to provide front desk support and manage daily office operations for the ASAP Program. The role involves organizing communications, data collection for reports, and maintaining department records and budgets.

Ideal candidates will have strong written and verbal communication skills, comfort with ACCESS databases and Google Docs, and the ability to work in a fast-paced college setting both in person and on

Qualifications

• Bachelor's Degree required.
• Strong writing and communication skills.
• Computer proficiency using standard office software programs/applications, including ACCESS database and Google Docs.

Responsibilities

• Provides professional front desk support and serves as the primary point of contact for visitors, telephone inquiries, and general office communications.
• Organizes office functions such as communications, meeting schedules, work plans, and distributing information.
• Reviews, prioritizes, and routes incoming correspondence and communications, ensuring timely follow-up and appropriate action on behalf of the ASAP Program.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department website(s); maintains department archives and collections.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Available to work in-person Monday to Thursday and remotely on some Fridays throughout semester terms.
• Represent the program at college recruitment events hosted on weekends one to two times per semester.
• May supervise student workers.
• Performs other related administrative, operational and confidential duties assigned.

Skills

Front desk communications

Verbal and written communication

Time management

Multitasking

Education

Bachelor's Degree

Tools

ACCESS database

Google Docs

Microsoft Office

Job description

John Jay College of Criminal Justice, part of CUNY, seeks an Administrative Coordinator to provide front desk support and manage daily office operations for the ASAP Program. The role involves organizing communications, data collection for reports, and maintaining department records and budgets.

Ideal candidates will have strong written and verbal communication skills, comfort with ACCESS databases and Google Docs, and the ability to work in a fast-paced college setting both in person and on