Administrative Coordinator — Historical Records & Guest Ops

Ojo Spa Resorts; Ojo Caliente (NM); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401k with employer match

Employee Assistance Program (EAP)

Paid Time Off

Growth & development opportunities

Discounted meals & free holiday meals

Spa and restaurant discounts

Job summary

Ojo Spa Resorts in Ojo Caliente, NM is seeking an Administrative Assistant to support the General Manager, Assistant GM, resort owners and the Executive Assistant. This role is pivotal for maintaining operational flow, safeguarding historical records, and ensuring organizational continuity.

You will coordinate records, manage mail and packages, assist with guest-related communications, and help drive cross‑departmental initiatives that enhance guest experiences and preserve the resort’s heritage.

Qualifications

• Proficient computer skills required.
• Advanced knowledge of Microsoft Excel.
• Proficiency in Microsoft Word.
• Experience with Adobe editable PDFs.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities.
• Clear, professional written and verbal communication.
• Discretion, confidentiality and reliability.
• Comfortable in a collaborative open-office environment.

Responsibilities

• Maintain organized and secure records preserving the resort's history.
• Prepare documents, archives, and meeting notes.
• Coordinate cross-departmental workflows to improve efficiency.
• Support leadership with data entry, incident tracking, and reconciliations.
• Oversee mail retrieval, package logging, and front-office traffic.
• Assist with menu changes and space care for the Administration Building.

Skills

Proficient computer skills

Organizational skills

Multitasking

Written and verbal communication

Discretion and confidentiality

Teamwork and collaboration

Excel

Word

Adobe PDFs

Tools

Microsoft Excel

Microsoft Word

Adobe editable PDFs

Job description

Ojo Spa Resorts in Ojo Caliente, NM is seeking an Administrative Assistant to support the General Manager, Assistant GM, resort owners and the Executive Assistant. This role is pivotal for maintaining operational flow, safeguarding historical records, and ensuring organizational continuity.

You will coordinate records, manage mail and packages, assist with guest-related communications, and help drive cross‑departmental initiatives that enhance guest experiences and preserve the resort’s heritage.