Administrative Coordinator for Union Operations

SEIU Local 2015; Los Angeles (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

SEIU Local 2015 is seeking an Administrative Assistant to support regional operations, manage calendars, coordinate travel, and draft communications. The role emphasizes data integrity, organized filing, and responsive staff support in a fast-paced, mission-driven environment.

You will work with multiple departments, handle confidential information, and assist with events and compliance activities while maintaining high professional standards.

Qualifications

• 2–3 years of administrative assistant or related experience in corporate, nonprofit, union, or public-sector environment
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Ability to multitask, prioritize, and meet deadlines under pressure
• Experience working with diverse teams and stakeholders
• Bilingual skills highly desirable (if applicable)

Responsibilities

• Provide comprehensive administrative support to assigned departments and leadership
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare agendas, meeting materials, and take and distribute meeting minutes
• Draft and edit correspondence including emails, reports, forms, and announcements
• Maintain organized filing systems (electronic and hard copy)
• Create, update, and maintain spreadsheets and databases to track departmental activities
• Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
• Ensure accuracy and integrity of data entry, reporting, and documentation
• Maintain activity reports, attendance records, and expense tracking
• Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
• Process requests, elevate issues as appropriate, and ensure timely follow-up
• Coordinate logistics for meetings, trainings, and regional or organization-wide events
• Support room setup, materials preparation, and follow-up actions
• Assist with inventory tracking and ordering of office supplies
• Ensure adherence to administrative processes, timelines, and documentation standards
• Support processing of required communications such as Beck Notices
• Maintain confidentiality and handle sensitive information with discretion
• Support special projects and additional assignments as needed

Skills

Organizational skills

Time management

Multitasking

Communication

Discretion/Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

SEIU Local 2015 is seeking an Administrative Assistant to support regional operations, manage calendars, coordinate travel, and draft communications. The role emphasizes data integrity, organized filing, and responsive staff support in a fast-paced, mission-driven environment.

You will work with multiple departments, handle confidential information, and assist with events and compliance activities while maintaining high professional standards.