Administrative Assistant

SEIU; Washington (District of Columbia); On-site; USD 56,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Paid time off

Holidays

Job summary

SEIU (Service Employees International Union) seeks an Administrative Assistant to coordinate administrative work for the Government Relations department at the Washington, DC HQ. The role supports budgeting, billing, calendars, and multi-project coordination with a focus on timely, accurate information flow.

The ideal candidate has a Bachelor’s degree or equivalent and at least five years in advanced administrative roles.

Qualifications

• Bachelor’s degree and 5 years progressive administrative experience.
• Equivalency: high school diploma and 7 years progressive administrative experience.
• Strong knowledge of modern office procedures.
• Experience with unions or advocacy organizations.
• Ability to analyze problems and make sound decisions.
• Plan, organize, and coordinate multiple projects.
• Effective written and verbal communication.
• Proficiency in software and Microsoft Office.

Responsibilities

• Support Department Operations Manager with daily administrative tasks.
• Order and maintain supplies and equipment.
• Coordinate work across organizational segments to complete projects.
• Receive correspondence; route mail and follow up actions.
• Maintain deputy directors’ calendars and screen visitors.
• Coordinate workflows with other departments to reduce duplication.
• Ensure timely responses to information requests.
• Provide data for reports and conferences and assist with materials.

Skills

Office procedures

Union knowledge

Problem solving

Project coordination

Communication

Software proficiency

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

SEIU (Service Employees International Union)

JOB TITLE: Administrative Assistant
GRADE: Local 2 - TS6
ANNUAL SALARY: $66,301.52 - Hourly pay @ $36.43/hr
LOCATION: Washington, DC HQ

ORGANIZATIONAL OVERVIEW:

We are the Service Employees International Union (SEIU), a union of about 2 million diverse members in healthcare, the public sector, and property services. We believe in and fight for our Vision for a Just Society: where all workers are valued and all people respected, no matter where we come from or what color we are; where all families and communities can thrive; and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions, worker power, collective action, and government, legislative, and political action. We fight for Unions for All and a Government that Works for All so that all of us, across race and place, can have power together in unions and participate fully in our democracy.

PURPOSE:

This position is responsible for coordinating and executing the administrative work for SEIU Government Relations department and the Government Relations and Political Hub. The incumbent manages large quantities of materials, data, and records, and serves as lead on special projects, conferences, workshops or other specialized programs.

PRIMARY RESPONSIBILITIES:

Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

• Supports department Operations Manager in managing day-to-day and long-term administrative functions within the department, including processing bills and contracts, budget tracking, and leave reports.
• Orders and maintains supplies and equipment.
• Coordinates and integrates the work activities of several organizational segments ensuring completion of projects.
• Receives correspondence for department and program directors; routes mail or responses to appropriate parties and follows-up for completed actions.
• Maintains deputy director(s)’s calendars.
• Screens visitors and callers and answers inquiries involving established procedures or routine matters.
• Coordinates the work flow with other departments or field staff; revises or clarifies procedures to resolve conflicts or eliminate duplication of work.
• Ensures that requests for actions or information are directed to appropriate staff as required; ensures that information requests are furnished in a timely manner.
• Maintains software programs relevant to department operations; integrates data from the Accounting and Information Technology Departments; provides data for programs and produces reports.
• Analyzes information and assists in writing and preparing materials for conferences, workshops, conventions, meetings, mailings, etc.
• Trains other support staff and distributes administrative support activities when necessary.
• Performs other duties as required to support the department.

DIRECTION & DECISION MAKING:

This position reports to the department operations manager and the incumbent works independently with minimum supervision.

QUALIFICATIONS & PROFESSIONAL EXPERIENCE:

Bachelor’s degree and five (5) years of progressive administrative experience. Equivalency: Graduation from high school or equivalent and seven (7) years of progressive administrative experience. Or, a combination of education and experience that would provide for the following knowledge, skills and abilities:

• Thorough knowledge of modern office procedures
• Knowledge of unions or other advocacy-based organizations
• Ability to analyze problems, collect data and make sound, logical decisioning
• Ability to plan, organize and coordinate work and supervise multiple projects
• Ability to communicate effectively, both orally and in writing
• Ability to develop proficiency in software package(s)
• Skilled in the use of personal computers using word processing software and Microsoft Office Suite.

TESTS AND CERTIFICATIONS:

• Ability to type 65
• Microsoft Office: Word Intermediate, Excel Intermediate, and PowerPoint Intermediate.

PROBATIONARY PERIOD:

16 weeks

PHYSICAL REQUIREMENTS:

Work is generally performed in an office setting, but may be required to work in other settings conducive to performing the work required to complete the assignment, such as field assignments. Long and extended hours and travel required.

COMPENSATION & BENEFITS:

SEIU offers a competitive salary and a comprehensive benefits package that reflects our values as a labor organization and our commitment to the well‑being and long‑term security of our staff. Benefits include:

• A comprehensive, employer-sponsored health benefits package, including medical, dental, and vision coverage
• A defined benefit pension plan
• Paid time off, including vacation, sick leave, and holidays
• Additional benefits consistent with a mission‑driven workplace

SEIU believes that workers deserve dignity, stability, and the ability to plan for their futures, and our benefits are designed to support that belief.