Administrative Coordinator for Third-Party Services

PLS; Cicero (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Vacation

Advancement opportunities

Training programs

Job summary

PLS is seeking a motivated administrative professional to support third‑party services at our Oak Brook area offices. You will manage client service emails, coordinate across departments, and prepare meeting materials for third‑party agencies to ensure timely and accurate responses.

The role emphasizes organization, data handling, and effective communication to maintain smooth operations and strong client satisfaction. Flexibility and bilingual abilities are a plus in a fast‑paced environment.

Qualifications

• High School diploma required.
• 0–2 years bookkeeping or banking experience preferred.
• Experience with Microsoft Office products (Excel, Word, Access).
• Strong reconciliation concepts and data accuracy.
• Ability to plan, prioritize, and organize workload.
• Research and resolution management skills.
• Good judgment, ethics, and professional demeanor.
• Excellent verbal and written communication abilities.
• Interpersonal skills for internal/external customers.
• Able to meet demanding deadlines and mult‑task effectively.
• Professional appearance; flexible hours; English/Spanish a plus.

Responsibilities

• Be the main contact for agencies and manage service email inbox.
• Coordinate with colleagues to answer and resolve internal and agency questions.
• Schedule third‑party meetings and prepare materials in advance.
• Ensure service requests are processed efficiently.
• Maintain wires and invoices from third‑party vendors for payment.
• Monitor agency activity to ensure guideline compliance.
• Act as a liaison between departments and third‑party agencies.
• Maintain audit schedules and ensure timely completion.
• Assist with day‑to‑day account management activities.
• Support month‑end close and accurate posting of financial transactions.
• Perform other duties as assigned; follow company policies.

Skills

Excel

Word

Access

Attention to detail

Multi-tasking

Communication skills

Data management

Education

High School diploma

Tools

Microsoft Office

Job description

PLS is seeking a motivated administrative professional to support third‑party services at our Oak Brook area offices. You will manage client service emails, coordinate across departments, and prepare meeting materials for third‑party agencies to ensure timely and accurate responses.

The role emphasizes organization, data handling, and effective communication to maintain smooth operations and strong client satisfaction. Flexibility and bilingual abilities are a plus in a fast‑paced environment.