Administrative Coordinator for Property & Resident Services

FPM - Affordable Housing; Arlington (VA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, vision insurance

Paid time off and holidays

Retirement savings plan

Employee assistance program

Life insurance

Job summary

Carlin (The) is seeking an Office Assistant to provide essential administrative support to the Property Manager and the team at Carlin Springs RHF Partners, LP in Arlington, VA. The role handles office tasks, phones, resident greetings, and clerical duties to keep daily operations running smoothly.

The ideal candidate is organized, efficient, and experienced in senior living or affordable housing environments, with at least two years in an admin role and a high school diploma.

Qualifications

• High School diploma or equivalent required; some college or administrative coursework preferred.
• Minimum of 2 years of experience in an administrative role, preferably in property management, senior living, or affordable housing.

Responsibilities

• Administrative Support: maintain files, reports, and resident records; handle calls, emails, and mail; schedule meetings; distribute notices and newsletters; data entry.
• Customer Service: greet residents and visitors; handle inquiries; escalate issues as needed.
• Office Management: keep the office organized; prepare reports; assist with events and filing systems.
• Compliance & Reporting: assist with rental applications, certifications, renewals, and RHF policies; track leases and deadlines; submit routine property reports.
• Other Duties: support special projects and maintenance coordination; assist in Marymount Manor operations.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Confidentiality

Customer service

Education

High school diploma or equivalent

Some college or admin coursework preferred

Tools

Yardi

RealPage

Job description

Carlin (The) is seeking an Office Assistant to provide essential administrative support to the Property Manager and the team at Carlin Springs RHF Partners, LP in Arlington, VA. The role handles office tasks, phones, resident greetings, and clerical duties to keep daily operations running smoothly.

The ideal candidate is organized, efficient, and experienced in senior living or affordable housing environments, with at least two years in an admin role and a high school diploma.