Administrative Coordinator - Engineering Admissions & Operations

Stryker Corporation; Pittsburgh (Allegheny County); On-site; Confidential; Full time

Benefits offered by this job

Benefits package

Tuition benefits

Paid time off

Transit bus pass

Job summary

Carnegie Mellon University’s INI Administrative Coordinator provides primary admissions support, financial processing, travel arrangements, and data management to sustain smooth operations for the INI Admissions and Recruitment team.

The role requires handling inquiries, maintaining confidentiality, and coordinating events and meetings with attention to detail and integrity. It offers benefits and opportunities within a leading research university.

Qualifications

• High School diploma or equivalent.
• 5+ years of office experience, including academic setting.
• Driver’s License
• A combination of education and relevant experience may be considered.

Responsibilities

• Serve as the primary point of contact for prospective and current graduate applicants via phone, email and in person, handling inquiries and guiding them through admissions while maintaining confidentiality.
• Reconcile PRC reports, troubleshoot sales tax exemption issues, prepare expense reimbursements, and process contracts and accounts payable items.
• Arrange travel for faculty, staff, students and visitors and assist with INI events and meetings including scheduling, logistics and note-taking.
• Manage the INI front desk and maintain records in Oracle Financials and Slate to support admissions and business operations.

Skills

Office administration

Communication skills

Confidentiality

Education

High School diploma or equivalent

Tools

Oracle Financial System

Slate

Job description

Carnegie Mellon University’s INI Administrative Coordinator provides primary admissions support, financial processing, travel arrangements, and data management to sustain smooth operations for the INI Admissions and Recruitment team.

The role requires handling inquiries, maintaining confidentiality, and coordinating events and meetings with attention to detail and integrity. It offers benefits and opportunities within a leading research university.