Administrative Coordinator – Disability Support Services

lmu; United States; On-site; USD 32,000 - 40,000; Full time

Job summary

Loyola Marymount University seeks an experienced administrative professional to support the Disability Support Services Office. The role assists the DSS Director and Coordinator with calendars, travel, correspondence, and meeting logistics, while maintaining a welcoming office environment.

Responsibilities include recruiting note takers, coordinating assistive technology and CART services, supervising graduate assistants, and coordinating AIM proctoring and exams.

Qualifications

• Four years of university or comparable experience.
• Understanding university administration practices, policies and procedures.
• Strong written and verbal communication demonstrated by reports and summaries.
• Ability to compose error-free correspondence and maintain detailed records.

Responsibilities

• Provide traditional administrative support: prepare documents, schedule calendars, handle travel, filing, and minutes.
• Recruit, hire, assign and pay student note takers for DSS accommodations.
• Coordinate assistive technology, upgrade and demonstrate software to others.
• Work with ITS to arrange classroom equipment and furniture for DSS students.
• Coordinate CART services for hearing-impaired students.
• Oversee graduate assistants and student staff schedules.
• Assist with AIM management system proctoring and exams.
• Coordinate emails, procure supplies, and maintain office equipment and telecom systems.
• Maintain a professional workspace and ensure meeting setup and materials.
• Coordinate exam proctoring with faculty and staff; ensure space and equipment.
• Support the DSS Director and Assistant Director with varied tasks.
• Represent LMU in data warehouse community and professional associations; serve on committees.

Skills

Communication skills

Organizational skills

Team player

Attention to detail

Education

Associate degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Loyola Marymount University seeks an experienced administrative professional to support the Disability Support Services Office. The role assists the DSS Director and Coordinator with calendars, travel, correspondence, and meeting logistics, while maintaining a welcoming office environment.

Responsibilities include recruiting note takers, coordinating assistive technology and CART services, supervising graduate assistants, and coordinating AIM proctoring and exams.