Administrative Coordinator - Clinical Health Services

Fort Bend County; Rosenberg (TX); On-site; USD 33,000 - 40,000; Full time

Job summary

Fort Bend County is seeking an experienced administrative professional to manage division office administration, budgeting, payroll, onboarding, and document control. The role supports operations across county departments, ensuring accurate records and timely processing of requests.

Ideal candidates have strong organizational skills, proficiency with Microsoft 365, and the ability to interact professionally with staff, public, and elected officials.

Qualifications

• High School Diploma or GED required.
• 5 years of related experience.
• Proficiency in Microsoft 365 apps (Outlook, Excel, PowerPoint, OneDrive, Teams, SharePoint).

Responsibilities

• Performs division office administration and reporting; monitors fiscal year budget expenditures.
• Processes payroll and supervises subordinates; oversees timekeeping and leave requests.
• Coordinates onboarding, new hires, and HR actions; handles P-Card submissions and travel requests.
• Generates IT and Facilities requests; files and organizes documents for legal review.
• Answers inquiries, maintains filing systems, and serves as Notary for the department.

Skills

Typing 35 WPM

Public interaction

Organizational skills

Verbal & written communication

Education

High School Diploma/GED

Tools

Microsoft 365

Job description

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the “quality of life” for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

• Performs functions of division office administration and reporting, monitoring fiscal year budget expenditures; Works with Special Project Coordinator for the development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures; Submits and processes fund transfer requests; Ensures compliance with the rules and regulations administered by the grantor.(County and Grant Funds).


• Responsible for office supply requests, places orders, reviews and processes invoices: Follows up with vendors.


• Completes the necessary steps for the processing of new hires; Generates employee action forms for submission; Oversees and processes P-Card submissions, training and travel requests; Generates IT and Facilities requests for the division.


• Responsible for supervising and assigning duties to subordinates; Authorizes leave requests, training coordination. Reviews subordinates’ work hours, time off and adjustment requests, and processes payroll.


• Prepares and uploads documents onto OnBase for County Attorney review; Enter documents onto AgendaLink for review and Judges signature; Maintains electronic and hard copy filing system; Answers telephone inquiries or refers questions to the appropriate staff member; Serves as a Notary for the department; Responsible for compiling all necessary information for CHS specific contracts; Coordinates completion and execution of CHS specific contracts with appropriate County departments.


• Prepares performance appraisals for subordinates; Monitor eFaxes as needed.


• Receives receipts from the Treasure’s Office: Assures that Front Desk staff are trained to review and arranged deposit pick up for all locations as needed; Collects fees; conducts periodic audits at all locations to ensure policies and procedures are being followed regarding the money collection and administrative fees for all programs.


• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

MINIMUM JOB REQUIREMENTS :

• High School Diploma/GED.


• 5 years job related experience.


• Good computer and typing skills (minimum 35 WPM).


• Ability to interact and deal effectively with other employees, public, and elected officials.


• Strong organization skills, ability to communicate verbally and in writing.


• Must be able to demonstrate proficiency in Microsoft 365 applications such as Outlook, Excel, PowerPoint, OneDrive, Microsoft Teams, and SharePoint.

STARTING SALARY RANGE: $23.19 - $28.99 hourly based on qualifications

CLOSING DATE: Upon filling position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County’s Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.