Administrative Coordinator - Clinical Health Services

fortbendcountytx; Rosenberg (TX); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

TCDRS

Great employee benefits

Job summary

Fort Bend County is seeking an experienced administrative professional to perform division office administration, budget monitoring, payroll processing, and notary duties. The role requires strong organizational skills and proficiency in Microsoft 365.

You will coordinate contracts, travel and training, and ensure compliance with grantors' regulations. The position includes front desk supervision, document management, and collaboration with county departments.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years of related experience.
• Strong computer and typing skills (35 WPM).
• Ability to interact effectively with employees, public, and elected officials.
• Strong organizational and written/verbal communication skills.
• Proficient in Microsoft 365 applications.

Responsibilities

• Administers division budget reporting and monitoring.
• Assists with budget development and adjustments.
• Submits fund transfer requests and processes invoices.
• Ensures compliance with grantor rules for County and Grant Funds.
• Supervises staff and approves leave and payroll-related actions.
• Coordinates contracts and notary duties for the department.
• Prepares performance appraisals and maintains records.
• Operates front desk duties and responds to inquiries.

Skills

Typing 35 WPM

Microsoft 365 proficiency

Communication skills

Organizational skills

Public/official interaction

Education

High School Diploma/GED

Tools

Microsoft 365 apps (Outlook, Excel, PowerPoint, OneDrive, Teams, SharePoint)

Job description

About the Role

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

Key Responsibilities

• Performs functions of division office administration and reporting, monitoring fiscal year budget expenditures.
• Works with Special Project Coordinator for the development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures.
• Submits and processes fund transfer requests.
• Ensures compliance with the rules and regulations administered by the grantor.(County and Grant Funds).
• Responsible for office supply requests, places orders, reviews and processes invoices.
• Follows up with vendors.
• Completes the necessary steps for the processing of new hires; Generates employee action forms for submission.
• Oversees and processes P-Card submissions, training and travel requests.
• Generates IT and Facilities requests for the division.
• Responsible for supervising and assigning duties to subordinates.
• Authorizes leave requests, training coordination.
• Reviews subordinates' work hours, time off and adjustment requests, and processes payroll.
• Prepares and uploads documents onto OnBase for County Attorney review.
• Enter documents onto AgendaLink for review and Judges signature.
• Maintains electronic and hard copy filing system.
• Answers telephone inquiries or refers questions to the appropriate staff member.
• Serves as a Notary for the department.
• Responsible for compiling all necessary information for CHS specific contracts.
• Coordinates completion and execution of CHS specific contracts with appropriate County departments.
• Prepares performance appraisals for subordinates.
• Monitor eFaxes as needed.
• Receives receipts from the Treasure's Office.
• Assures that Front Desk staff are trained to review and arranged deposit pick up for all locations as needed.
• Collects fees; conducts periodic audits at all locations to ensure policies and procedures are being followed regarding the money collection and administrative fees for all programs.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Minimum Job Requirements

• High School Diploma/GED.
• 5 years job related experience.
• Good computer and typing skills (minimum 35 WPM).
• Ability to interact and deal effectively with other employees, public, and elected officials.
• Strong organization skills, ability to communicate verbally and in writing.
• Must be able to demonstrate proficiency in Microsoft 365 applications such as Outlook, Excel, PowerPoint, OneDrive, Microsoft Teams, and SharePoint.

STARTING SALARY RANGE: $23.19 - $28.99 hourly based on qualifications

CLOSING DATE: Upon filling position

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Benefits

• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Equal Opportunity Employer

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.