Administrative Coordinator, Career Development & Recruitment

Loyola University New Orleans; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Loyola University New Orleans seeks an Administrative Coordinator to manage Career Development Center operations, focusing on Federal Work-Study, student employment, and employer relations. You will ensure onboarding, data accuracy, and timely reporting while coordinating between HR, Financial Aid, and the campus community.

Responsibilities include overseeing Handshake postings, on-campus events, and reporting, with emphasis on accuracy, customer service, and process improvement.

Qualifications

• Minimum High School diploma, GED, or equivalent required; Minimum 1 year of administrative experience.
• Strong organizational skills with a keen attention to detail.
• Strong oral and professional communication skills, with demonstrated success providing excellent customer service through email, phone, and in-person interactions.
• Comfort with data tracking, process improvement, and project coordination.
• Proficient in Microsoft Office and Google Suite, including Excel, and adept at data analysis and report generation.
• Experience with database systems, report creation, and spreadsheet management.
• Knowledge of basic project management principles and practices.
• Associates Degree or Bachelors Degree preferred.
• Familiarity with Handshake or similar career services platforms.
• Experience in career services, human resources, talent acquisition, higher education, or a related field.

Responsibilities

• Coordinate student hiring and onboarding with HR and Financial Aid, especially during peak August–October.
• Serve as the primary liaison to Financial Aid and HR to ensure FWS hiring and payroll compliance.
• Support Employer Relations Coordinator in reviewing job descriptions for clarity and policy compliance.
• Maintain accurate records and provide regular reports on student employment participation.
• Oversee student employee evaluation processes and integrate career competency development into supervisor evaluations.
• Support strategic assessment of student experiences and learning outcomes.
• Organize and manage logistics for on-campus recruitment events and career fairs.
• Oversee administrative aspects of Handshake and posting compliance.
• Provide administrative support to employers, triaging inquiries and offering technical support.
• Process employer outreach into postings and on-campus recruiting events.

Skills

Organizational skills

Customer service

Communication skills

Data tracking

Process improvement

Project coordination

Attention to detail

Report generation

Education

High School diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Excel

Handshake familiarity

Job description

Loyola University New Orleans seeks an Administrative Coordinator to manage Career Development Center operations, focusing on Federal Work-Study, student employment, and employer relations. You will ensure onboarding, data accuracy, and timely reporting while coordinating between HR, Financial Aid, and the campus community.

Responsibilities include overseeing Handshake postings, on-campus events, and reporting, with emphasis on accuracy, customer service, and process improvement.