Administrative Coordinator-BSN and HP Programs

University of the Incarnate Word; San Antonio (TX); On-site; USD 37,000 - 46,000; Full time

Job summary

University of the Incarnate Word is seeking an Administrative Coordinator for the BSN and HP Programs to provide administrative and operations support to the BSN and HP Programs' Administration, faculty, and students. The Administrative Coordinator for the BSN and HP Programs reports to the Dean, School of Nursing and Health Professions.

The role requires an Associates Degree or 60 college hours, 4 years of administrative/office support experience, and proficiency with Microsoft Office and

Qualifications

• Associates Degree or 60 college hours. Note that up to two (2) years of additional experience may substitute for required education.
• Four (4) years of administrative/office support experience in a complex office environment. Note that up to 2 (two) years of additional education will be considered for up to 2 (two) years of experience.

Skills

Nursing standards

Interpersonal skills

Team collaboration

Organizational skills

Critical thinking

Problem solving

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Web conferencing

Student engagement

Diversity awareness

Education

Associate degree or 60 college hours

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Job description

Position Summary

The Administrative Coordinator for the BSN and HP Programs is responsible for providing administrative and operations support to the BSN and HP Programs' Administration, faculty members, and students. The Administrative Coordinator for the BSN and HP Programs reports to the Dean, School of Nursing and Health Professions.

UIW Mission

Essential Functions

Job Duties

Knowledge Skills And Abilities

• Ability to effectively learn and apply knowledge of professional requirements and national standards for nursing.
• Excellent interpersonal communication skills and team collaboration skills.
• Strong organizational, critical thinking, and problem-solving skills.
• Proficiency in the use of Microsoft Excel, Word, PowerPoint, Outlook, and Teams or equivalent. Ability to effectively learn and use web conferencing tools.
• Ability to actively and effectively engage with students, faculty and staff members.
• Ability to conduct respectful relationships with students, faculty and staff members.
• Ability to work collegially and productively within the university community.
• Knowledge of grant funding disbursements and financial aid or willingness to learn.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Associates Degree or 60 college hours. Note that up to two (2) years of additional experience may substitute for required education.

Required Work Experience

Four (4) years of administrative/office support experience in a complex office environment. Note that up to 2 (two) years of additional education will be considered for up to 2 (two) years of experience.

Preferred Qualifications

• Advanced computer and organization skills.
• Critical thinking and ability to prioritize multiple tasks.
• Knowledge of academic settings.
• Experience coordinating events and special projects
• Proficiency in presentation software and presentation development

Required Certifications, Licenses Or Registrations

• Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
• Valid identification with "Real Id" designation, as required for air travel.

Work Hours

Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs (including travel) and/or needs of the learning community, with some weeknights and weekends.

Physical Demands

• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus, event venues, and recruitment sites to actively engage potential students, as well as attend meetings on and off campus.
• Ability to lift up to 25 lbs for table set-up/tear-down at events to include reaching overhead, bending, squatting to retrieve office/marketing/events materials.
• Ability to push/pull event carts holding up to 25 lbs.
• Ability to navigate airports with recruiting materials.

Posting Number

AS2306PO

Job Type

Full Time

Job Category

Staff (non-exempt)

Desired Start Date

09/16/2026

Reports To

Dean, School of Nursing & Health Professions

Salary

$41,500 Annualized

Open Date

08/21/2026

Close Date

08/31/2026

Open Until Filled

No

Special Instructions to Applicant

N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).