Administrative Coordinator – Annotation & Data Collection Projects

Your Personal AI AS; United States; Remote; USD 42,000 - 60,000; Full time

Job summary

Your Personal AI (YPAI) is seeking an Administrative Coordinator to support data collection and annotation projects. You will manage a global team of freelancers, assign tasks, and ensure timely completion while maintaining clear communication across teams.

We value organizational excellence, strong written and verbal communication, and the ability to work independently in a fast-paced, evolving environment. This role contributes to the advancement of AI technology and operational efficiency.

Qualifications

• Proven experience in administrative roles with a focus on coordinating projects or freelancers.
• Familiarity with data collection and annotation workflows is highly desirable.
• Proficiency with Asana, Slack, and spreadsheets for task and communication management.
• Excellent organizational, written and verbal communication skills.
• Detail-oriented mindset and commitment to accuracy and quality.
• Ability to work independently and adapt to evolving project needs.
• Comfortable collaborating with global teams across time zones and cultures.

Responsibilities

• Manage a global team of freelancers and coordinate their tasks.
• Ensure tasks are assigned, tracked, and completed on time.
• Maintain seamless communication across projects and stakeholders.
• Support data collection and annotation workflows as part of operations.

Skills

Administrative coordination

Project coordination

Freelancer coordination

Asana

Slack

Spreadsheets

Written communication

Time management

Tools

Asana

Slack

Spreadsheets

Job description

At Your Personal AI (YPAI) , we deliver cutting-edge AI solutions by combining ethical, high-quality data collection and annotation with innovative approaches. Our mission is to support industries in harnessing the power of AI to drive efficiency, innovation, and progress. As an Administrative Coordinator , you will be a vital part of our operations, supporting our data collection and annotation projects. You will manage a global team of freelancers, ensure tasks are assigned and completed on time, and maintain seamless communication. This role offers a unique opportunity to collaborate in a dynamic, fast-growing environment that integrates human expertise with technological advancement. Your contributions will directly impact the success of our data collection and annotation initiatives, driving the development of innovative AI applications and streamlining workflows that define the future of AI technology.

Requirements

Proven experience in administrative roles, with a focus on project or freelancer coordination. Familiarity with managing data collection and annotation workflows is highly desirable. Proficiency in tools such as Asana , Slack , and spreadsheets for task and communication management. Exceptional organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong written and verbal communication skills, with a professional and approachable demeanor. A detail-oriented mindset with a commitment to maintaining accuracy and quality. Ability to work independently, solve problems proactively, and adapt to evolving project needs. Comfortable working with global teams across different time zones and cultures.

Highlights

Join a dynamic and innovative team at the forefront of AI development, where your skills will help shape the future of technology.