Administrative Coordinator - (496640 )

The Chronicle Of Higher Education, Inc.; Houston (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. in Houston seeks an Administrative Coordinator for the Center for Student Advocacy and Community to coordinate HR, payroll, building maintenance, and departmental inventory.

You will act as a liaison and manage front-desk operations, training student staff, and ensuring policy compliance. A strong candidate is organized, maintains confidentiality, and can handle a fast-paced college environment with open communication and accountability.

Qualifications

• Requires a minimum of five (5) years of directly job-related experience.
• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

Responsibilities

• Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
• Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
• Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
• May coordinate and compile information for various programs and activities for faculty and graduate students.
• Oversees the work assignments of clerical staff and coordinates daily office operations.
• Coordinates all aspects of space management and conducts property inventory for the department.
• Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
• Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
• Performs other job-related duties as required.

Job description

Department: Ctr,StudentAdvocacy&Community Salary: 18.32-20.60

Description:

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Coordinates personnel administration including employee sign-up,faculty folders, payroll and implementation of related policies andprocedures.
2. Coordinates department administrative operations, includingtelecommunications, physical plant work orders, long distancecodes, parking permits and ID card requests.
3. Maintains personnel records such as employee information,timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
4. May coordinate and compile information for various programs andactivities for faculty and graduate students.
5. Oversees the work assignments of clerical staff and coordinatesdaily office operations.
6. Coordinates all aspects of space management and conductsproperty inventory for the department.
7. Reviews personnel andadministrative documents for adherence to university regulationsprior to obtaining certifying signature.
8. Assists faculty, staff and students with personnel andadministrative issues; serves as departmental liaison toadministrative departments on campus.
9. Performs other job-related duties as required.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

• Department is willing to accept education in lieu ofexperience.
• Department is willing to accept experience in lieu ofeducation.

Additional job description information for the AdministrativeCoordinator for the Center for Student Advocacy andCommunity.

• Serve as the front desk and first point of contact for guestsentering the Center for Student Advocacy and Community
• Hire, train, and supervise student employees; coordinate coverageof the front desk, approve time, and provide training and coachingto help students develop professionally
• Provide office function and event support such as shopping runsfor office materials, event set-up /teardown, and making roomreservations and calendar appointments
• Maintain department inventory such as office supply orders,equipment checkout, and storage organization.
• Create and process expenditure requests in compliance withuniversity policy and department processes
• Reconcile the budget monthly and keep the supervisor informed ofthe status of accounts
• Contribute to division-wide events and morale-boostingactivities
• Other duties as assigned
• This position reports directly to the Director of the Center for Student Advocacy and Community

A strong candidate will:

• Be well organized, self-motivated, and committed to providingsupport, resources, and a safe space for the entire campuscommunity
• Demonstrate a strong understanding of, and ability to maintain, confidentiality while supporting students, staff, and faculty
• Have the ability to work in an open-office environment with frequent distractions and interruptions.
• Contribute to a healthy organizational culture based on opencommunication, collaboration, and accountability to support themission of the department
• Ability to interact effectively with various departmentstakeholders, including students, faculty, administrators, familymembers, and the general community and student organizations from avariety of cultural, educational, and socioeconomicbackgrounds
• Be able to work in a fast-paced, college student-focusedenvironment

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.