Administrative Coordinator 4 (Fiscal)

State of Louisiana; Baton Rouge (LA); On-site; USD 40,000 - 60,000; Full time

Job summary

Louisiana Department of Health in Baton Rouge is seeking a Disability Determinations Services Fiscal Specialist to manage MER and CE payment obligations with independence and accuracy.

The role involves maintaining vendor records in the DCPS system, resolving discrepancies, and handling inquiries from disability analysts and doctors. A probationary appointment is offered, with SSA suitability considerations.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours earned equals six months of experience.
• Familiarity with vendor data and financial payments is preferred.

Responsibilities

• Researches, enters, updates, and maintains accurate MER vendor data in DCPS.
• Contacts vendor personnel to secure updated information and W-9s.
• Inactivates vendors in DCPS as needed.
• Consolidates duplicate vendor entries to ensure accuracy when evidence is requested by disability analysis.
• Verifies and authorizes payment of MER and CE invoices.
• Confirms MER and CE reports have been received by reviewing disability case information in the DCPS system.
• Resolves issues related to outstanding/incomplete MER and CE reports to authorize or cancel payments.
• Reviews reports to identify payment errors and initiate resolution process.
• Facilitates reimbursement and reissuing of DDS funds to resolve MER vendor payment errors.
• Responds to inquiries from disability analysts, Administrative Law Judges, and doctors related to a wide variety of fiscal issues.

Skills

Administrative experience

Vendor management

Financial data handling

Policy compliance

Discretion

Tools

DCPS system

W-9 forms

Job description

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Join our team and play an integral part in the fulfillment of the Disability Determinations Services (DDS). This position performs highly complex, specialized fiscal duties for the Louisiana DDS, which requires independent judgment and individual discretion to support the accurate obligations of annual payments for medical evidence records (MER) and consultative examination (CE) costs. If you enjoy problem-solving and making a meaningful impact, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• D demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Researches, enters, updates, and maintains accurate MER vendor contact and tax identification information in DCPS.
• Contacts vendor personnel to secure updated information and W-9s.
• Inactivates vendors in DCPS as needed.
• Consolidates duplicate vendor entries to ensure accuracy when evidence is requested by disability analysis.
• Verifies and authorizes payment of MER and CE invoices.
• Confirms MER and CE reports have been received by reviewing disability case information in the DCPS system.
• Resolves issues and discrepancies related to outstanding/incomplete MER and CE reports to authorize or cancel payments.
• Reviews reports to identify payment errors and initiate resolution process.
• Facilitates reimbursement and reissuing of DDS funds to resolve MER vendor payment errors.
• Responds to inquiries from disability analysts, Administrative Law Judges, and doctors related to a wide variety of fiscal issues.

Position-Specific Details:

Location: Disability Determinations Services / State Office / East Baton Rouge Parish

Appointment Type: Probationary appointment,

Cost Center: 3071200100

Position Number(s): 50689438

Individuals selected for positions with the Disability Determination Service (DDS) will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. Your conditional job offer and access to Social Security Administration's (SSA's) systems, data, information, and/or premises are contingent upon you passing the SSA suitability process. *Note: This covers the preliminary screening (pre-screen) and the final background adjudication stage of the suitability process.

For information on how to check your application status and understand status updates, please click HERE.

Contact Information:

Amber Stewart

[e-mail]

LA Department of Health (LDH)

Disability Determinations Services

855-953-9376 EXT 75365

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.