Administrative Coordinator 3

Lallie Kemp Regional Medical Center; Independence (LA); On-site; USD 40,000 - 52,000; Full time

Job summary

Lallie Kemp Medical Center is seeking an Administrative Coordinator 3 to support Surgical Services and Central Services with clerical duties and inventory management. The role reports to the Operating Room Supervisor and LAK Clinical Nurse Leader, requiring independent judgment and adherence to policy.

The position is full-time with a probational appointment and involves handling inventory, payroll-related entries, and mandatory training, including BLS certification.

Qualifications

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Official job specifications can be found here.

Responsibilities

• Perform entry, maintenance and deletion of the online PeopleSoft Inventory Receipt Program.
• Move data from receiving tables into appropriate staging areas for both inventory and non-inventory procurements.
• Compile daily inventory usage reports and monthly specialized PeopleSoft reports.
• Resolve discrepancies within the PeopleSoft Inventory System.
• Collect leave documentation, employee schedules, time and attendance records, and payroll-related corrections.
• Physically receive, unload, transport, and stock medical-surgical supplies, instruments, and equipment.
• Attend Educational In-Services and mandatory training as required by hospital policy.
• Maintain a current valid Basic Life Support issued by the American Heart Association.

Skills

Clerical duties

Inventory control

Data entry

Communication

Time management

Education

Semester hours substitution (15 sem hrs = 6 months experience)

Tools

PeopleSoft Inventory System

PeopleSoft Put Away Process

Job description

Administrative Coordinator 3

Uses independent judgment to perform a wide variety of clerical duties to support Surgical Services and Central Services departments, in accordance with Lallie Kemp Medical Center and department duties in accordance with rules, regulations, and policies. This incumbent works under the direction of the Operating Room Supervisor as well as the LAK Clinical Nurse Leader.

Ideal Candidate Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Two years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Responsible for Surgical Services and Central Services Department. Perform entry, maintenance and deletion of the online PeopleSoft Inventory Receipt Program.
• Move data from receiving tables into appropriate staging areas for both inventory and non-inventory procurements. Perform the online PeopleSoft Put Away Process.
• Work to resolve and correct all discrepancies within the PeopleSoft Inventory System. Compile daily inventory usage reports and monthly specialized PeopleSoft reports to include but are not limited to, increases/ decreases involved in inventory evaluation of usage, slow moving, and expired items.
• Work to resolve and correct all discrepancies within the PeopleSoft Inventory System.
• Collects, reviews, and enters leave documentation, employee schedules, time and attendance records, and payroll-related corrections in accordance with established deadlines and procedures.
• Physically receives, unloads, transports, and stocks medical-surgical supplies, instruments, and equipment.
• Attend Educational In-Services, mandatory training, annual competency reviews, and departmental in-services as required by hospital policy and procedure or deemed necessary by supervisor.
• This incumbent shall possess and maintain a current valid Basic Life Support issued by the American Heart Association.

About this job

The Administrative Coordinator 3 is a full-time probational appointment.

Work Location

This Administrative Coordinator 3 position is located in the Surgical Services Department.

Work Hours

Monday -Friday 8am-4:30pm.

Career Progression

This position is not included in the CPG. The selected candidate will be appointed to the position of Administrative Coordinator 3.

Contact Information

Sonia Johnson, HR Analyst
Lallie Kemp Medical Center, Human Resources
985-878-1384
[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.