Administrative Coordinator 3

Louisiana State University; Baton Rouge (LA); On-site; USD 29,000 - 49,000; Full time

Benefits offered by this job

Retirement

Medical insurance options

Paid time off

Employee Assistance Program

Job summary

Louisiana State University in Baton Rouge is seeking an Administrative Coordinator 3 to support LSU AgCenter’s 4-H Youth Development Programs. The role demands strong clerical skills, program support, and the ability to manage travel, requisitions, and reporting for campus initiatives.

Under general supervision, the position may supervise 1–2 staff and contributes to budgeting, documentation, and policy compliance, ensuring efficient operations across the unit.

Qualifications

• Two years of experience in administrative services.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Responsibilities

• Administrative Support: work with statewide extension specialists assisting with travel arrangements, expense reports, and planning for events and publications. Other duties include, but not limited to, record keeping, requisitions, purchase orders, supply management processing mail, and managing multi-line communication system, etc. (55%)
• Travel Planning and Event Coordination: Make travel arrangements, prepare and submit travel authorizations, and process expense reports for faculty and staff. Coordinate various events, trainings, meetings, and award trips. Maintain budget and reconciliation of all expenses for events. (45%)

Skills

Communicating Effectively

Displaying Expertise

Managing Resources

Using Data

Job description

JOB POSTING TITLE

Administrative Coordinator 3

POSITION TYPE

Classified

DEPARTMENT

LSUAG PL4 - 4H Youth Development Programs (Kimberly Jones Williams (00010820))

WORK LOCATION

0183 S. Knapp Hall

PAY GRADE

Classified

ADMINISTRATIVE JOB DESCRIPTION

168060 ADMINISTRATIVE COORDINATOR 3 AS609 $28,642 - $49,067

FUNCTION OF WORK

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

LEVEL OF WORK:

Advanced

SUPERVISION RECEIVED:

General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED:

May supervise 1-2 lower-level personnel.

JOB DISTINCTIONS:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties. Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

CORE COMPETENCIES:

Identified by State Civil Service, core competencies are the knowledge, skills, abilities and behaviors based on the work tasks outlined in the examples of work. More information on the SCS competency model can be found here.

• Accepting Direction Demonstrating Accountability Following Policies and Procedures Managing Resources Thinking Critically

EXAMPLES OF WORK:

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies.
• May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.

QUALIFICATION REQUIREMENTS:

• Two years of experience in administrative services.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

ADDITIONAL JOB DESCRIPTION COMPETENCIES:

• Accepting Direction - The ability to accept and follow directions from those higher in the chain of command
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
• Focusing on Customers - The ability to understand and meet the needs, preferences and experiences of internal and external customers
• Following Policies and Procedures - The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

JOB DUTIES:

• Administrative Support: work with statewide extension specialists assisting with travel arrangements, expense reports, and planning for events and publications. Other duties include, but not limited to, record keeping, requisitions, purchase orders, supply management processing mail, and managing multi-line communication system, etc. (55%)
• Travel Planning and Event Coordination: Make travel arrangements, prepare and submit travel authorizations, and process expense reports for faculty and staff. Coordinate various events, trainings, meetings, and award trips. Maintain budget and reconciliation of all expenses for events. (45%)

APPLICATION INFORMATION:

Resumes will not be accepted in lieu of completing the work experience section of the application. Please list all work experience. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.

Position is not eligible for remote work.

Application Deadline: 9/22/2026 or until suitable candidate is identified.

Closing Date (Open Until Filled if No Date Specified): September 23, 2026

Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

BENEFITS:

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• University holidays (14 per year)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• Possible educational leave and tuition exemption for coursework at campuses of the LSU System

LOCATION:

4-H Youth Development, Baton Rouge, La.

EQUAL OPPORTUNITY:

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer.

HCM Contact Information:

Questions or concerns can be directed to the LSU AgCenter Human Resources Management Office at 225-578-2258 or emailed [e-mail].