Administrative Coordinator 2

State of Louisiana; New Orleans (LA); Presencial; USD 14.000 - 19.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive benefits

Paid time off

Descripción de la vacante

LSU Health Sciences Center New Orleans is seeking an Administrative Coordinator 2 to support the Purchasing/Mail Services unit. You will sort and process large volumes of mail, parcels and shipments, deliver to departments and handle receipts, and operate mail equipment as part of a team serving multiple campus departments.

The role requires physical stamina and the ability to prioritize, with a starting hourly rate and longevity pay, plus comprehensive benefits.

Formación

• One year of experience in administrative services.
• Ability to follow detailed procedural guidelines and work with independence.
• Ability to lift and sort mail, operate postage equipment and drive/handle mail vehicles.

Responsabilidades

• Accurately logs high volumes of parcels and mail and maintains accountability until delivery.
• Delivers items to university departments and obtains signed receipts.
• Operates forklifts, pallet jacks and hand trucks as needed.
• Inspects incoming stock against invoices or purchase orders.
• Sorts high volumes of mail and parcels for delivery to departments.
• Delivers sorted mail to offices and collects outgoing mail.
• Assists with bulk mail requests and coordinates payment procedures.
• Operates postage machines to process outgoing mail.
• Maintains and fuels mail vehicles and records mileage.
• Loads and unloads mail bundles to buildings and locations.
• Provides clerical support to other Supply Chain Management and Auxiliary sections.
• Assists departments in mail, shipping and receiving needs.

Conocimientos

Administrative experience

Descripción del empleo

LSU Health New Orleans Division of Purchasing/Mail Services

Administrative Coordinator 2

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. Under the general oversight of the Administrative Supervisor 2, the Administrative Coordinator 2 is responsible for the accurate sorting of all incoming US Postal Service mail, parcels, accountable mail (registered and certified) and interdepartmental mail and accurate receiving of all incoming parcels, boxes and packages delivered to the University. These duties are constant and time- sensitive demanding physical stamina such as standing for hours, sorting, metering, lifting, processing packages, distributing packages and mail to departments daily. The Administrative Coordinator 2 must interact effectively with all levels of the University staff while exhibiting a friendly demeanor and a demonstrative knowledge of their field. Exceptionally large volumes of mail require the Administrative Coordinator 2 to be able to prioritize and work independently to get the job done. Also may serve as a floater for other clerical positions in Auxiliaries and Supply Chain Management.

Thank you for your interest in a career at LSU Health Sciences Center New Orleans. We appreciate your interest in joining our LSU Health New Orleans community. As a campus of Louisiana State University, LSU Health New Orleans offers excellent benefits including health care and retirement plans, and generous sick and vacation leave.

LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management [e-mail].

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

1. Accurately logs high volumes of parcels/packages, perishable items, gas cylinders and maintain accountability for these items until delivery to departments.
2. Delivers these items to University departments and obtains a signed receipt for all deliveries
3. Operates, forklift, pallet jacks, hand trucks, and flat trucks
4. Inspects incoming stock or equipment and compares to specifications on invoice, requisition or purchase order
5. Accurately sorts high volumes of US Postal Service mail, parcels, accountable mail (registered and certified), interdepartmental and student mail
6. Delivers sorted mail to university departments, appropriate offices and picks up mail and parcels
7. Assists with bulk and special mail requests, maintains logs, and coordinates with department business managers for appropriate payment procedures for costs associated with these mailings
8. Operates postage machines (postage scales, automated meters, etc.) to process outgoing mail
9. Operates and maintains (fuels, conducts preventative maintenance inspections, washes, takes vehicle for service, maintains mileage logs) mail van or light truck
10. Loads and unloads mail bundles to various buildings and office locations
11. Provide as needed support for clerical help in other Supply Chain Management and Auxiliary Enterprise sections including but not limited to Cafeteria, Bookstores, and Shipping & Receiving
12. Provides assistance to departments to determine their mail, shipping, and receiving needs and requirements

An ideal candidate should possess the following competencies:

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Position-Specific Details:

Compensation: Starting Rate is $12.03 per hour with an additional $1 Longevity Pay for hours worked only. Rate of pay may be adjusted based on applicants' qualifications.

Location: 2021 Perdido St. New Orleans LA 70112

Hours of Operation: 8:00 am - 4:30 pm Monday - Friday

Appointment Type: Probational

Pre-employment Drug testing and Criminal Background check are required.

No Civil Service Test score is required in order to be considered for this vacancy.

Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans – Benefits

Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits

For further information about this vacancy contact:

Timethia Brown

HR Specialist

LSU Health Sciences Center

HR Management Department

504.568.4835

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities.