Administrative Coordinator (1st / 2nd Shift)

Reynolds American Inc.; Winston-Salem (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan

Comprehensive health benefits

Paid time off

Job summary

Reynolds American Inc. is seeking an Administrative Coordinator in Winston-Salem, NC.

The role supports leadership teams with calendar management, travel arrangements, expense reporting, and presentation preparation, serving as a professional point of contact for internal and external partners. The ideal candidate has a Bachelor’s degree or equivalent experience, strong MS Office skills, and the ability to multi-task in a fast-paced environment while maintaining confidentiality and

Qualifications

• Bachelor’s degree or HS diploma with equivalent experience in executive/administrative support.
• Experience in administrative/office management or business support preferred.
• Proficiency with SAP, Concur and/or UKG/Kronos is a plus.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent written and oral communication abilities.

Responsibilities

• Provide calendar management for Leaders and direct reports; coordinate meetings with executives and assistants.
• Maintain executive files and interpret procedures for requests.
• Arrange domestic and international travel within policy; create itineraries.
• Prepare and submit expense reports in a timely manner.
• Create and edit PowerPoint presentations for meetings.

Skills

Calendar management

Travel planning

Expense reports

PowerPoint

Microsoft Office

Communication

Confidentiality

Executive support

Collaboration

Education

Bachelor’s degree or HS diploma with equivalent experience

Tools

SAP

Concur

UKG/Kronos

Excel

Job description

Reynolds American is evolving into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.

To achieve our ambition, we are looking for colleagues who are ready to join us on this journey. Tomorrow can’t wait, let’s shape it together!

REYNOLDS AMERICAN has an exciting opportunity for an Administrative Coordinator in Winston-Salem, NC

The Administrative Coordinator provides administrative, operational, and organizational support to leadership teams and assigned business units. The role serves as a key point of contact for employees, managers, and cross-functional partners while ensuring efficient execution of administrative processes, workforce support activities, communications, documentation management, and office operations. The position helps maintain compliance with company policies and supports day-to-day business continuity.

Your Key Responsibilities Will Include

• Provide calendar management for the coordination of meetings for Leaders, Operations, and direct reports. Interact with executives and executive assistants, as well as consultants/vendors.
• Maintain executive office files and records; interpret and explain departmental procedures and executives' requests in response to requests or refer inquiries, as appropriate.
• Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed. Includes booking air, car and hotel; reserving offices/meeting rooms; generating itinerary with all contact numbers and information and attaches necessary documentation needed for trip; updates calendar with all information.
• Create, update, and submit expense reports in a timely manner, when requested.
• Copy/distribute documents as needed; open and distribute mail; process overnight deliveries.
• Prepare and edit presentations in PowerPoint and facilitates the sharing of presentations during meetings, as requested.
• Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner.
• Independently perform confidential office/administrative duties with speed, accuracy, and a positive pleasant attitude; create and maintain highest levels of confidentiality when dealing with proprietary information.
• Collaborate with other executive assistants to identify "best practices" and a consistent approach to cross department functions.

What are we looking for?

• Bachelor’s degree or High School diploma with equivalent experience as executive/administrative assistant.
• Administrative, office management, or business support experience preferred.
• Experience using SAP, Concur and/or UKG/Kronos would be nice to have.
• Excellent organizational skills with the ability to adapt to change quickly and multi-task assignments.
• Ability to work independently in a fast-paced environment.
• Ability to work a flexible schedule when workloads and deadlines require.
• Strong working knowledge of Microsoft applications (Word, PowerPoint, Excel).
• Strong problem analysis and problem-solving skills.
• Excellent oral and written communication skills.

WE ARE REYNOLDS AMERICAN—A member of the BRITISH AMERICAN TOBACCO GROUP

At Reynolds American, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at REYNOLDS AMERICAN.

BELONGING, ACHIEVING, TOGETHER

Collaboration and teamwork underpin everything we do here at Reynolds American. We know that collaborating with colleagues is what makes us stronger and best prepared to meet our business goals.

Salary And Benefits Overview

Benefit Information

• 401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation.
  • Company matches 100 percent of employee pre-tax/Roth (401k) contributions up to six percent
  • Company contributes an additional three percent to 401(k) whether employee participates or not
• Comprehensive health- and welfare-benefits package (including medical, dental, vision, and prescription drugs)
• Health Savings Account start-up contribution for employees who elect the high deductible health plan
• Flexible spending accounts for both Health Care and Dependent Care allowing employee to use pre-tax dollars to pay for qualified expenses during the calendar year
• Employee assistance program offering 8 free counselling sessions, per issue, each calendar year for employees and their dependents
• Company paid life insurance of 1x annual base pay ($50,000 minimum)
• Company paid accidental death or dismemberment insurance of 2x annual base pay ($50,000 minimum)
• Voluntary insurances offered at group rates employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy-up, and auto & home insurance
• Tuition reimbursement and student loan support
• Dependent Scholarship Programs
• Free confidential personal financial counselling service
• On-site health centers and 24/7 fitness centers at certain company locations
• A charitable giving matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choice
• Health-care concierge service
• Volunteer service opportunities
• Extensive training opportunities
• Company vehicle for eligible employees
• Mobile phone allowance for eligible employees
• Paid Leave
  • Sick and Personal Time (exempt employees may be excused with pay for brief absences; non-exempt employees receive up to 6 days)
  • Vacation (levels Below Senior Director receive 15 days (pro-rated during first year of service); Senior Director and Officers receive 25 days (pro-rated during first year of service)).
  • Holidays (Nine company recognized and two annual personal holidays to be used at the employee’s discretion)
  • Paid Parental Leave + temporary reduced work schedule opportunity
  • Funeral Leave
  • Short-Term Disability Leave
  • Long-Term Disability Leave
  • Jury Duty Leave
  • Military Leave
  • Released Time for Children’s Education
  • Community Outreach Leave
  • Other paid leave benefits, as required by state or local law
• Your journey with us is not limited by boundaries; it is propelled by your aspirations. Join us at Reynolds American and become a part of an environment that thrives on internal advancement, where your career progression is not just a statement – it is a reality, we are eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You will have access to online learning platforms and personalized growth programs to nurture your leadership skills.
• We prioritize continuous improvement within a transformative environment, preparing for ongoing changes.

Our organization offers a level of challenge, responsibility, and creativity for motivated employees who want to grow their careers. We are also committed to valuing different perspectives, experiences, and talents to improve the company's potential for optimally achieving its business objectives!

Reynolds American Inc. and its affiliated companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly via email at [e-mail]

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